St. Clair Township Crest
1155 Emily Street
Mooretown ON
N0N 1M0

Phone: (519) 867-2021

Office Hours
Monday to Friday 8:30 am - 4:30 pm

Admin Assistant – Clerks

Admin Assistant - Clerks

The Township of St. Clair is currently seeking an energetic and motivated individual to fill an Administrative Assistant position within the Clerk’s Department.
Working directly under the supervision of the Director of Administration/Clerk/Deputy C.A.O., this position is responsible for providing clerical support to the Municipal Clerk and Planning Department including front-line customer service in person and over the phone responding to public inquiries and information requests as well as acting as an departmental information resource for members of Council, members of the public and other members of staff.

This position assists the Clerk in the preparation of agendas for Council meetings and Committees of Council; provides clerical support to the Clerk and Deputy Clerk for minutes, by-laws, correspondence and reports; acts as Commissioner of Oaths; acts as Deputy Registrar for Vital Statistics Act information; issues marriage licenses, lottery licenses, burial permits, dog tags and hunting licenses, including tracking and reporting information as required; processes Ontario Wildlife Damage Compensation Applications including making submissions to OMAFRA; intakes applications and arranges for pickup of permits, forms and applications for building permits; receives and processes payments and invoices.

Education and Qualifications:
Qualifications include a minimum one-year college diploma in Office Administration and one-year related experience in an office environment with preference given to municipal experience. Demonstrated experience to include administrative skills including proficiency in Microsoft Office applications (Outlook, Word, Excel, PowerPoint) and database software; excellent oral and written communication skills; superior interpersonal and front-line customer service skills; understanding of municipal government processes, the Municipal Act, Municipal Elections Act and Ontario Planning Act considered an asset.
Compensation will be in accordance with OPSEU Local 123 Collective Agreement. Please note that only those candidates selected for interview will be contacted.

Candidates are invited to submit a resume in confidence clearly marked “Administrative Assistant, Clerk’s Department” to until October 7, 2022.

St. Clair Township values the diversity of the people it hires and serves. Diversity at our Corporation means fostering a workplace in which individual differences are recognized, appreciated, respected, and responded to in ways that fully develop and utilize each person’s talents and strengths.

Personal information submitted will be used for the sole purpose of this competition. It is collected under the authority of the Municipal Act and will be used in accordance with the Municipal Freedom of Information and Protection of Privacy Act for employment purposes.

Please note this document is available in alternative formats upon request, to accommodate individuals with a disability beginning with the recruitment process. The Township of St. Clair is committed to providing accommodations for people with disabilities. If you require an accommodation, please contact the Clerk’s office and we will make all necessary arrangements to meet your needs.

The health, safety and well-being of Township of St. Clair employees is paramount, and in response to the COVID-19 pandemic, additional measures have been implemented throughout the corporation to protect our employees and ensure their continued health and safety.