St. Clair Township Crest
1155 Emily Street
Mooretown ON
N0N 1M0

Phone: (519) 867-2021
Email: webmaster@twp.stclair.on.ca

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May 4, 2020

May 4, 2020

CORPOR ATION OF THE TOWNSHIP OF ST. CLAIR COUNCIL MINUTES
SESSION #9

Electronic Meeting
May 4, 2020
3:00 p.m.

A Regular Meeting of Council was held Monday, May 4, 2020 at 3:00 p.m. with the
, f ll o wing people participating via video confe rence :

S. Arnold
S. Miller
R. Atkins
P. Brown
T. Kingston
B. Myers

Mayor Deputy Mayor Councillor Councillor Councillor Councillor

Saft:

R grets:

I
A END A:

J. Rodey
J. Baranek

J. De Gurse

CAO
Clerk Councillor

1 CALL TO ORDER

2 DECLARATION OF PECUNIARY INTERE ST

3 NEW BUSINESS

4 ADOPTION OF MINUTES

4.1 Regular Council Meeting – Session #8 – April 20, 2020
4.2 Lambton Farm Safety Meeting – April 6, 2020

5 DELEGATIONS/PRESENTATIONS

6. CORRESPONDENCE ITEMS

6.1 Bird Studies Canada – Request for Permission to Access Sanitary Lagoons

6.2 Lambton Public Health – Municipal Authorization for West Nile Virus Larvicide

7 DRAINS

7.1 Drainage By-Law 7 of 2020 – Amending

7.2 Drainage By-Law 8 of 2020 – Amending

7.3 Drainage By-Law 9 of 2020 – Amending

7.4 Drainage By-Law 10 of 2020 – Amending

C, uncil Meeting M y 4, 2020

8. REPORTS OF COMMITTEES AND STAFF

8.1 Deputy Clerk’s Report – Extension of Draft Plan Approval – Babys Point Subdivision, Port Lambton (Application of File 38T-11004)

8.2 Deputy Clerk’s Report Xplornet Communications Inc. – Proposed New Communication Tower – 1622 Baby Road, Wilkesport

8.3 Deputy Clerk’s Report – St. Joseph’s School – Approval of Deeming By-Law – 535 Birchbank Drive, Corunna

8.4 Treasurer’s Report – Preliminary Financial Statements for the Period of January 31 to March 31, 2020

8.5 Treasurer’s Report – Designation of OCIF and AMO Gas Tax Projects

8.6 Treasurer’s Report – General Accounts and Corporate Credit Card Invoices

8.7 Director of Emergency Services’ Report – Information

8.8 Deputy Fire Chief’s Report – Fire Department Training and Health & Safety Activities

8.9 Deputy Fire Chief’s Report – Fire Department Prevention & Fire Safety Education Activities

8.10 Director of Public Works’ Report – Proposed Response – McKeough Dam Closures

8.11 Coordinator of Operations ‘ (Works) – Pedestrian Crossover – Brander Park – Part 2

8.12 Coordinator of Operations ‘ (Works) – Request for Quotation – Results for Miscellaneous Concrete and Asphalt Repairs

8.13 Coordinator of Operations ‘ (Works) – Monthly Report

8.14 Coordinator of Operations ‘ (Water/Wastewater) – 4776 Old River Road – Jenn and Mike Baker ·

8.15 Coordinator of Operations’ (Water/Wastewater) – Monthly Report

8.16 Coordinator of Engineering’s Report – St. Clair Parkway GIP Recycling with Expanded Asphalt Mix – White Line to Bickford Line

8.17 Coordinator of Engineering’s Report – 2020 Urban Asphalt Resurfacing

8.18 Coordinator of Engineering’s Report – Inflow & Infiltration Study and Program

8.19 Coordinator of Engineering’s Report – Holt Line Bridge Rehabilitation

8.20 Coordinator of Engineering’s Report – Monthly Report

8.21 Director of Community Services’ Report – Information

8.22 Drainage Superintendent ‘s Report – Monthly Report

9 BY-LAWS

9.1 By-Law 34 of 2020 – Deeming By-Law – St. Joseph’s School – 535 Birchbank Drive, Corunna
9.2 By-Law 35 of 2020 – Confirming By-Law

C, uncil Meeting M y 4, 2020

1 COUNCILLORS’ REPORTS

1 UPCOMING MEETINGS

11.1 Regular Council Meeting – Tuesday, May 19, 2020 at 6:00 p.m.
11.2 Regular Council Meeting – Monday, June 1, 2020 at 6:00 p.m.

1 . ADJOURNMENT

1 CALL TO ORDER

At the appointed time of 3:00 p.m., Mayor Arnold declared the meeting to order.

2 DECLARATION OF PECUNIARY INTEREST

None declared.

3 NEW BUSINESS

Moved by S. Miller Seconded by P. Brown
Motion 1 Be it resolved that the Staffing During COVID-19 report as submitted by CAO – John Rodey and Director of Public Works – Brian Black be received as information.
CARRIED

Moved by B. Myers Seconded by P. Brown
Motion 2 Be it resolved that the Tender Results for 4×4 Ext. Cab Pickup Truck report as submitted by Coordinator of Operations (Water/Wastewater) – Chris Westbrook be received and that the low tender submitted by Progressive Ford Sales in the amount of $36,667.18 (including net HST) be accepted and approved.

CARRIED
Moved by T. Kingston Seconded by R. Atkins
Motion 3 Be it resolved that the Campground COVID-19 Opening report as submitted by Director of Community Services – Kendall Lindsay be received as information and that Option 3 contained within the report be approved for the opening procedure.
CARRIED

Moved by B. Myers Seconded by S. Miller
1 Motion 4 Be it resolved that the St. Clair Parkway Golf Course Post COVID-19 Opening report as submitted by Director of Community Services – Kendall Lindsay be received as information and Option 1 contained within the report to increase both the power and pull cart rentals by $5.00 and establish a $200 pull cart membership be approved for the balance of the 2020 season.
CARRIED

Moved by B. Myers Seconded by T. Kingston
Motion 5 Be it resolved that the owner and operator of Mr. Chip be authorized to operate in Guthrie Park for the 2020 season subject to securing a vendor truck permit and compliance with all Provincial and Federal COVID-19 restrictions.

CARRIED

C uncil Meeting y 4, 2020

Moved by S. Miller Seconded by P. Brown
Motion 6 Be it resolved that the draft letter prepared by Mayor Arnold related to the progressive re-opening of the economy after the COVID-19 pandemic be submitted to Ontario Premier Doug Ford.
CARRIED

Moved by R. Atkins Seconded by T. Kingston
Motion 7 Be it resolved that the proposed Social Services Integration modifications to the Corunna Library as submitted by the General Manager of Cultural Services – An drew Meyer be approved subject to cooperation with the Township Director of Community Services.
CARRIED

Moved by S. Miller Seconded by B. Myers
Motion 8 Be it resolved that the Offers on Surplus Apparatus report as submitted by Fire Chief – Walt Anderson be received and the offer from the highest bidder for the 1991 Pierce Cab Forward 75′ Ladder Fire Truck in the amount of $7,000 be accepted.
CARRIED

4 1 ADOPTION OF MINUTES

Moved by B. Myers Seconded by P. Brown
Motion 9 Be it resolved that the following Minutes from be received and accepted as printed:

4.1 Regular Council – Session #8 – April 20, 2020
4.2 Lambton Farm Safety Meeting – April 6, 2020
CARRIED

5 DELEGATIONS/PRESENTATIONS

6 CORRESPONDENCE

Moved by P. Brown Seconded by B. Myers
Motion 10 Be it resolved that the following items of correspondence and information be dealt with as per Council’s direction and that recommendations contained within be approved:

6.1 Bird Studies Canada – Request for Permission to Access Sanitary Lagoons
6.2 Lambton Public Health – Municipal Authorization for West Nile Virus Larvicide
CARRIED

Moved by T. Kingston Seconded by B. Myers
Motion 11 Be it resolved that the request submitted by Bird Studies Canada to access the lagoons be approved subject to the satisfaction and supervision of Township staff.
CARRIED

6.2 Moved by S. Miller Seconded by T. Kingston
Motion 12 Be it resolved that request submitted by Lambton Public Health to use larvicide across the Township to control West Nile virus be approved.
CARRIED

7 DRAINS

C uncil Meeting y 4, 2020

Moved by T. Kingston Seconded by R. Atkins
Motion 13 Be it resolved that the following Drainage By-Laws receive all three readings and that the Mayor and Clerk be authorized to execute appurtenant agreements and be thereby passed:

7 That Drainage By-law No. 7 of 2020, being a by-law to raise the sum of $2,996.90 being money expended out of the General Funds of the Township of St. Clair for the maintenance to various drains in the Township be given the necessary readings and be signed by the Mayor and Clerk, and the Corporate Seal affixed thereto and finally passed.

7 That Drainage By-law No. 8 of 2020, being a by-law to raise the sum of $3,778.15 being money expended out of the General Funds of the Township of St. Clair for the maintenance to various drains in the Township be given the necessary readings and be signed by the Mayor and Clerk, and the Corporate Seal affixed thereto and finally passed.

7 B That Drainage By-law No. 9 of 2020, being a by-law to raise the sum of $2,655.76 being money expended out of the General Funds of the Township of St. Clair for the maintenance to various drains in the Township be given the necessary readings and be signed by the Mayor and Clerk, and the Corporate Seal affixed thereto and finally passed.

7 That Drainage By-law No. 10 of 2020, being a by-law to raise the sum of
$1,042.80 being money expended out of the General Funds of the Township of St. Clair for the maintenance to various drains in the Township be given the necessary readings and be signed by the Mayor and Clerk, and the Corporate Seal affixed thereto and finally passed.
CARRIED

8. REPORTS OF COMMITTEES AND STAFF

8.1 Moved by P. Brown Seconded by S. Miller
Motion 14 Be it resolved that the Extension of Draft Plan Approval – Babys Point Subdivision, Port Lambton (Application File 38T-11004) report as submitted by the Acting Coordinator of Planning/Deputy Clerk – Caroline DeSchutter be accepted as information and that Council approve a 1-year extension of Draft Plan Approval to Application File 38T-11004, Part E, Concession 5, Geographic Towl”)ship of
Sombra, St. Clair Township and that Lambton County be advised.
CARRIED

8. Moved by T. Kingston Seconded by S. Miller
Motion 15 Be it resolved that the Xplornet Communications Inc. – Proposed New Communication Tower – 1622 Baby Road, Wilkesport report as submitted by Acting Coordinator of Planning/Deputy Clerk – Caroline De Schutter be received as information.
DEFEATED

8. Moved by R. Atkins Seconded by P. Brown
Motion 16 Be it resolved that the St. Joseph’s School – Approval of Deeming By­ Law – 535 Birchbank Drive, Corunna report as submitted by Acting Coordinator of Planning/Deputy Clerk – Caroline De Schutter be received as information and that consideration be given to By-Law Number 34 of 2020.
CARRIED

8 Moved by T. Kingston Seconded by R. Atkins
Motion 17 Be it resolved that the Preliminary Financial Statements for the Period of January 31 to March 31, 2020 report as submitted by Treasurer – Charles Quenneville be received as information.
CARRIED

uncil Meeting
y 4, 2020

Moved by 8 . Myers Seconded by R. Atkins
Motion 18 Be it resolved that the Designation of OCIF and AMO Gas Tax Projects report as submitted by Treasurer – Charles Quenneville be received as information.
CARRIED

8 Moved by B. Myers Seconded by R. Atkins
Motion 19 Be it resolved that the General Accounts and Corporate Credit Card Invoices report as submitted by Treasurer – Charles Quenneville be received as information and that the vendor invoices for the period of March 26 to April 23, 2020 totaling $6,648,622.74 along with the CIBC Visa charges for the period of February 25 to March 24, 2020, in the total amount of $8,843.21 and the RSC Visa charges for the period of February 18 to March 16, 2020, in the total amount of
$1236.41 be approved.
CARRIED

8 Moved by R. Atkins Seconded by P. Brown
Motion 20 Be it resolved that the Information report as submitted by Director of Emergency Services – Walt Anderson be received as information.
CARRIED

8 Moved by R. Atkins Seconded by P. Brown
Motion 21 Be it resolved that the Fire Department Training and Health & Safety Activities report as submitted by Deputy Fire Chief – Steve Bicum be received as information.
CARRIED

8 Moved by R. Atkins Seconded by P. Brown
Motion 22 Be it resolved that the Fire Department Prevention & Fire Safety Education Activities report as submitted by Deputy Fire Chief – Andrew McMillan be received as information.
CARRIED

8 0 Moved by T. Kingston Seconded by R. Atkins
Motion 23 Be it resolved that the Proposed Response – McKeough Dam Closures report as submitted by Director of Public Works – Brian Black be received as information and that the attached letter from the SCRCA be approved and issued to Jim Duffy.
CARRIED

Moved by B. Myers Seconded by T. Kingston
Motion 24 Be it resolved that staff be directed to produce a report for the cost to the municipality’s infrastructure each time the dam is closed and the progress towards an efficient and effec tiv e notification protocol.
CARRIED

8 11 Mov e d by P. Brown Seconded by R. Atkins
Motion 25 Be it reso lved that the Brander Park Pedestrian Crossover – Part 2 report as submitted by Coordinator of Operations’ (Works) – Dave Neely be received as information and that the following recommendations be approved:

a) That the existing pedestrian walkway located at 4538 St. Clair Parkway be upgraded to Level 2 Type D;
b) That the off-road trail asphalt on the east side north of the crossover be left in place;
c) That no new crosswalk be installed north of Pointe Line/Brander Park road;
d) That the diagonal crosswalk south of No Frills in Corunna be removed permanently;
e) That the other 5 crosswalks be upgraded to Level 2 Type D Pedestrian
Crossovers as a 2021 Capital Project at an estimated cost of $60,000.

CARRIED

C , uncil Meeting
M y 4, 2020

8. 2 Moved by T. Kingston Seconded by R. Atkins
Motion 26 Be it resolved that the Request for Quotation – Results for Miscellaneous Concrete and Asphalt Repairs report as submitted by Coordinator of Operations’ (Works) – Dave Neely be received as information and that Council approve the low quotation submitted by GM Construction for miscellaneous concrete repairs in the amount of $26,137.06 (c/w net HST) for the work.

CARRIED

8. 3 Moved by T. Kingston Seconded by R. Atkins
Motion 27 Be it resolved that the Monthly Report as submitted by Coordinator of Operations’ (Works) – Dave Neely be received as information.
CARRIED

8. 4 Moved by T. Kingston Seconded by R. Atkins
Motion 28 Be it resolved that the 4776 Old River Road – Jenn and Mike Baker report as submitted by Coordinator of Operations ‘ (Water/Wastewater) – Chris Westbrook be received as information.
CARRIED

8. 5 Moved by T. Kingston Seconded by R. Atkins
Motion 29 Be it resolved that the Monthly Report as submitted by Coordinator of Operations ‘ (Water/Wastewater) – Chris Westbrook be received as information.

CARRIED

8. 6 Moved by P. Brown Seconded by T. Kingston
Motion 30 Be it resolved that the St. Clair Parkway GIP Recycling with Expanded Asphalt Mix – White Line to Bickford Line report as submitted by Coordinator of Engineering – Paul daSilva be received as information and that the tender submitted by Cope Construction & Contracting Ltd. in the amount of $824,214.56 net HST be accepted and the Mayor and Clerk be authorized to sign the contract and other related documents.
CARRIED

8. 7 Moved by S. Miller Seconded by B. Myers
Motion 31 Be it resolved that 2020 Urban Asphalt Resurfacing report as submitted by Coordinator of Engineering – Paul daSilva be received as information c!,nd that the tender submitted by 1197245 Ontario Ltd. (Sevcon Paving) in the amount of
$291,264.85 net HST be accepted and the Mayor and Clerk be authorized to sign the contract and other related documents.
CARRIED

8. 8 Moved by R. Atkins Seconded by T. Kingston
Motion 32 Be it resolved that the Inflow & Infiltration Study and Program report as submitted by Coordinator of Engineering – Paul daSilva be received as information and that Council endorses staff to draft an Inflow & Infiltration Mitigation Program and Policy to be combined with the existing Backflow Valve Policy.
CARRIED

8. 9 Moved by B. Myers Seconded by S.Miller
Motion 33 Be it resolved that the Holt Line Bridge Rehabilitation (bridge 47) report as submitted by Coordinator of Engineering – Paul daSilva be received as information and that the tender submitted by McLean Taylor Construction Ltd. in the amount of $1,143,455.81 net HST be accepted and the Mayor and Clerk be authorized to sign the contract and other related documents; and that the net costs after grant funding be financed by the $250,000 surplus of Pretty Road Bridge
Rehabilitation project.
CARRIED

C uncil Meeting Ml y 4, 2020
8. 0 Moved by B. Myers Seconded by R. Atkins
Motion 34 Be it resolved that the Monthly Report as submitted by Coordinator of Engineering – Paul daSilva be received as information.
CARRIED

8. 1 Moved by T. Kingston Seconded by R. Atkins
Motion 35 Be it resolved that the Community Services – Monthly Report as submitted by Director of Community Services – Kendall Lindsay be received as information.
CARRIED

8. 2 Moved by R. Atkins Seconded by T. Kingston
Motion 36 Be it resolved that the Drainage – Monthly Report as submitted by Drainage Superintendent – Lucas DePooter be received as information and that the following recommendations be approved:

1. Have the culvert to S1/2 E1/2 lot 8, concession 13 on the Fournie Drain replaced by a suitable and qualified contractor at the expense of the drain.
2. Appoint R. Dobbin Engineering Inc. under section 78 of the Drainage Act to write a report specifying sizes and dimensions of culverts, a new profile, and a new schedule of assessment for the Stewart Drain within St. Clair Township.
3. Have the bottom 1000m of the Henry Drain brushed and cleaned out by a suitable and qualified contractor at the expense of the drain.
4. Have the Shaw Drain brushed and cleaned out by a suitable and qualified contractor at the expense of the drain.
5. Have the White Drain #2 brushed and cleaned out by a suitable and qualified contractor at the expense of the drain.
6. Have the culvert under Kerr Line replaced by a suitable and qualified contractor at the expense of St. Clair Township.
7. Have the Wellington Drain cleaned out by a suitable and qualified contractor at the expense of drain.
8. Have the Dobie Drain cleaned out by a suitable and qualified contractor at the expense of drain.
9. Award the Arnold Drain #1 project to GM Construction as quoted at $34,394.88 including net HST.
CARRIED

9. BY-LAWS:

Moved by R. Atkins Seconded by B. Myers
Motion 37 Be it resolved that that the following By-laws receive all three readings and that the Mayor and Clerk be authorized to execute appurtenant agreements and be thereby passed:

9. 34 of 2020 – Deeming By-Law – St. Joseph’s School – 535 Birchbank Drive, Corunna
35 of 2020 – Confirming By-Law
CARRIED

COUNCILLORS’ REPORTS:

Deputy Mayor Miller

Deputy Mayor Miller attended the Emergency Operations Centre meeting and participated in the Police Services Board teleconferencemeeting.

Councillor Brown

Councillor Brown noted former local OPP Detachment Commander Wade Lacroix has passed away.

C , uncil Meeting M y 4, 2020

Councillor Atkins

Councillor Atkins noted she has received concerns related to the use of ATV’s on municipal roads in Port Lambton. Mayor Arnold reminded everyone that former Councils opted not to pass a By-law that would have authorized the use of ATV’s on municipal roads. As a result , their use is regulated by the Highway Traffic Act and is enforced only by the OPP.

Councillor Atkins noted she will not be participating in AMO this year if it is presented electronically.

Councillor Myers

Councillor Myers noted he has heard concerns into the Beacon being ‘online­ only’ throughout the COVID-19 pandemic.

Councillor Kingston

Councillor Kingston reported she has been working hard at her store throughout the pandemic and noted some areas on local sidewalks that need attention.

Mayor Arnold

Mayor Arnold thanked staff and Council for their continued efforts to limit the spread of COVID-19 . Mayor Arnold also acknowledged the tireless efforts of the local frontline workers and those continuing the fight worldwide. Finally, Mayor Arnold thanked Township residents for their cooperation during these unprecedented times and encouraged everyone to continue to use social distancing and other measures to reduce the spread of COVID-19.

1 UPCOMING MEETINGS

1 .1 Regular Council Meeting – Tuesday, May 19, 2020 at 6:00 p.m.
1 .2 Regular Council Meeting – Monday, June 1, 2020 at 3:00 p.m.

1 ‘ . ADJOURNMENT

Seeing no other business to conduct, it was thereby moved:

Moved by S. Miller Seconded by T. Kingston
Motion 38 Be it resolved that the meeting do hereby adjourn.
CARRIED

The meeting was adjourned at 4:45 p.m.

::.::;:. :
Mayor – Steve