St. Clair Township Crest
1155 Emily Street
Mooretown ON
N0N 1M0

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September 7, 2021

September 7, 2021

CORPORATION OF THE TOWNSHIP OF ST. CLAIR COUNCIL MINUTES
SESSION #15

Electronic Meeting September 7, 2021
3:00 p.m.

Regular Meeting of Council was held Tuesday, September 7, 2021, at 3:00 p.m. with t e following people participating via video conference:

aff:

S. Arnold
R. Atkins
P. Brown
J. De Gurse
8. Myers
T. Kingston

J. Rodey
J. Baranek
C. McClemens
W. Anderson
8. Black
C. Quenneville
K. Lindsay
C. Westbrook
D. Neely
P. Da Silva
J. Brunt

S. Miller

Mayor Councillor Councillor Councillor Councillor Councillor

CAO
Clerk
Deputy Clerk/Coord. of Planning Dir. of Emergency Services
Dir. of Public Works Treasurer
Dir. of Community Services Coord. of Operations (Water) Coord. of Operations (Roads Coord. of Engineering Drainage Superintendent

Deputy Mayor

ENDA:

1 CALL TO ORDER

2 DECLARATION OF PECUNIARY INTEREST

3 ADOPTION OF MINUTES

3.1 Regular Council Meeting – Session #14 -August 9, 2021

4 DELEGATIONS/PRESENTATIONS

– 3:15 p.m. -Zoning By-Law Amendment-Tom Wilson Farms Ltd. – 1378 Rokeby Line

5. CORRESPONDENCE ITEMS

5.1 Mocha Shriners 2021 Holiday Magic Show Sponsorship Campaign

5.2 Parking Area Suggestions – Second Street and St. Clair Parkway, Port Lambton

5.3 Request for Reconsideration of Speed Limit Reduction on St. Clair Parkway

5.4 Highway 40- Suggestions for Improvement

5.5 Moore Presbyterian Foundation – Donation Appreciation

INFORMATION ITEMS

6.1 Lambton Group Police Services Board Report for May/June 2021

6.2 Building Permit Report – July 2021

6.3 Lambton County News Release – “Vax to School” Clinic Information

6.4 Municipal Modernization Program Information Letter and Intake Guidelines

6.5 Township of St. Clair Golf Course Committee Meeting Minutes-August 17, 2021

DRAINS

7.1 DRAFT Drainage By-Law 15 of 2021 – Municipality of Chatham-Kent Drains (Amending)

7.2 DRAFT Drainage By-Law 16 of 2021 – Township of Enniskillen Drains (Amending)

REPORTS OF COMMITTEES AND STAFF

8.1 Planner’s Report – Zoning By-Law Amendment – 1378 Rokeby Line – Tom Wilson Farms Ltd.

8.2 Planner’s Report – Zoning By-Law Amendment – Courtright Landing – Southside Construction Management Ltd. (Agent: Zelinka Priamo Ltd.)

8.3 Treasurer’s Report – General Accounts Report and Corporate Visa Statement

8.4 Treasurer’s Report – Investing in Canada Infrastructure Program (ICIP) COVID-19 Resilience Infrastructure Stream Grant Agreement

8.5 Deputy Treasurer’s Report – 2022 Capital and Operating Budget Timelines

8.6 Director of Emergency Services’ Report – Information

8.7 Deputy Fire Chief’s Report- Fire Department Prevention and Fire Safety Education Activities

8.8 Deputy Fire Chief’s Report -Fire Department Training and Health & Safety Activities

8.9 Director of Public Works’ Report – Municipal Modernization Program Second Intake Grant Approval

8.10 Director of Public Works’ Report – Municipal Modernization Program Second Intake Grant Approval

8.11 Coordinator of Operations’ (Works) Report – Stormwater Management Ponds

8.12 Coordinator of Operations’ (Works) Report- No Parking Request- Brooktree Drive and Cass Court

8.13 Coordinator of Operations’ (Works) Report – Encroachment Agreement – Enbridge Pipelines – Rokeby Line

8.14 Coordinator of Operations’ (Water) Report – Monthly Report

8.15 Coordinator of Operations’ (Water) Report – Jacobs (CH2M) Contrct Amendment No. 10 – Wastewater Facilities

8.16 Drainage Superintendent’s Report – Monthly Report

8.17 Director of Commun.ity Services’ Report – Information

8.18 Coordinator of Community Programs’ Report – St. Clair Current Swim Club – request to Use Moore Sports Complex Logo

BY-LAWS

9.1 By-Law 33 of 2021 – Zoning By-Law Amendment – Courtright Landing – Southside Construction Management Ltd.

9.2 By-Law 39 of 2021 – Zoning By-Law Amendment – Tom Wilson Farms Ltd. – 1378 Rokeby Line

9.3 By-Law 41of 2021 – To Appoint a Township Treasurer

NEW BUSINESS COUNCILLORS1 REPORTS UPCOMING MEETINGS
12.1 Regular Council Meeting- Monday, September 20, 2021, at 6:00 p.m.
12.2 Regular Council Meeting – Monday, October 4, 2021, at 3:00 p.m.
12.3 Regular Council Meeting – Monday, October 18, 2021, at 6:00 p.m.

IN-CAMERA

1 .1 Municipal Act – Section 239 (2) (d) To Discuss upcoming contract options for the Waste Water Treatment Plant

1 .2 Municipal Act – Section 239 (2) (h) To discuss information provided by Ontario Power Generation to the Township related to the continued demolition of the former Lambton Generating Station

1 .3 Municipal Act – Section 239 (2) (b) Personal Matters about an employee’s use of Social Media

1 .4 Municipal Act- Section 239 (2) (a) To Discuss the Security of and Potential Re­ Opening of the Civic Centre

1 . ADJOURNMENT

1. CALL TO ORDER

At the appointed time of 3:00 p.m., Mayor Arnold called the meeting to order and welcomed Council, staff and those watching on other platforms. Mayor Arnold asked everyone to keep Deputy Mayor Miller in your thoughts as he deals with a difficult personal situation.

DECLARATION OF PECUNIARY INTEREST

None declared.

ADOPTION OF MINUTES

Moved by T. Kingston Seconded by B. Myers
Motion 1 Be it resolved that the Minutes from the Regular Council Meeting Session #14 held on August 9, 2021, be received and accepted as printed.

CARRIED

DELEGATIONS/PRESENTATIONS
4i1 PUBLIC MEETING:

– 3:15 p.m. – Zoning By-Law Amendment – Tom Wilson Farms Ltd. – 1378 Rokeby Line

At the appointed time of 3:15 p.m., Mayor Arnold called to order a Public Meeting to consider an application to rezone 1378 Rokeby Line being a condition from previously approved Committee of Adjustment Surplus Farm Dwelling Application B04/20.

Planner – Ezio Nadalin summarized his report dated August 5, 2021, and advised the proposed rezoning met the intentions of the Provincial Policy Statement, and the Township planning documents.

Seeing nobody wishing to speak in favour or opposition to the application, he declared the public meeting closed and asked for a forthcoming motion.

Moved by J. De Gurse Seconded by T. Kingston
Motion 2 Be it resolved that rezoning application R-0321 to rezone the property known as Concession 9, East Part Lot 17, Part East½ Lot 17, Township of St. Clair as a condition of Committee of Adjustment application B04/20 be approved and that corresponding Bylaw 39 of 2021 be considered for approval.
CARRIED

51 CORRESPONDENCEITEMS
Moved by J. De Gurse Seconded by P. Brown
Motion 3 Be it resolved that Council accept the following items of correspondence as per Council’s direction:

5.1 Mocha Shriners 2021 Holiday Magic Show Sponsorship Campaign
5.2 Parking Area Suggestions – Second Street and St. Clair Parkway, Port Lambton
5.3 Request for Reconsideration of Speed Limit Reduction on St. Clair Parkway
5.4 Highway 40 – Suggestions for Improvement
5.5 Moore Presbyterian Foundation – Donation Appreciation
CARRIED

5. Moved by T. Kingston Seconded by R. Atkins
Motion 4 Be it resolved that the request submitted by the Mocha Shriners to sponsor the 2021 Holiday Magic be received and filed and that the Shriners be

encouraged to resubmit a request for the 2022 show prior to 2022 budget deliberations.
CARRIED

.2 Moved by P. Brown Seconded by T. Kingston
Motion 5 Be it resolved that the Concerns related to cars on Second Street in Port Lambton be referred to staff for a report.
CARRIED

Moved by T. Kingston Seconded by J. De Gurse
Motion 6 Be it resolved that the request for reconsideration for a speed limit reduction on portions of St. Clair Parkway be received and filed.
CARRIED

4 Moved by P. Brown Seconded by R. Atkins
Motion 7 Be it resolved that the request submitted related to safety concerns along Highway 40 be received and filed.
CARRIED

5 Moved by T. Kingston Seconded by R. Atkins
Motion 8 Be it resolved that the note of gratitude submitted by the Moore Presbyterian Foundation for the Township grant be accepted.
CARRIED

INFORMATION ITEMS

Moved by J. De Gurse Seconded by 8. Myers
Motion 9 Be it resolved that the following items of information be dealt with as per Council’s direction:

6 1 Lambton Group Police Services Board Report for May/June 2021 6 2 Building Permit Report- July 2021
6 3 Lambton County News Release – “Vax to School” Clinic Information
6 Municipal Modernization Program Information Letter and Intake Guidelines
6 5 Township of St. Clair Golf Course Committee Meeting Minutes -August 17, 2021

CARRIED

7 DRAINS ·

Moved by B. Myers Seconded by P. Brown
Motion 10 Be it resolved that the following drainage rating by-laws receive all three readings and be thereby passed, and that the Mayor and Clerk be authorized to execute the By-Laws:

7 Drainage By-Law 15 of 2021 – Being a by-law to raise the sum of money being expended out of the General Funds of the Township of St. Clair for maintenance of the Eaves Drain, Mallette Drain and Camden• Chatham-Sombra-Dawn Townline Drain (amending)

7 Drainage By-Law 16 of 2021 – Being a by-law to raise the sum of money being expended out of the General Funds of the Township of St. Clair for maintenance of the McKenzie Drain and the 4th Concession & Johnson Creek Drain (amending)

CARRIED

8. REPORTS OF COMMITTEES AND STAFF

8. Moved by J. De Gurse Seconded by T. Kingston
Motion 11 Be it resolved that the Proposed Zoning By-Law Amendment – Tom Wilson Farms Ltd. – 1378 Rokeby Line report dated August 5, 2021, submitted by Planner – Ezio Nadalin be received as information and that the corresponding draft

By-Law 39 of 2021 be considered for approval.
CARRIED

.2 *Prior to consideration of item 8.2, consideration was given to the proponent’s request to hold a second public meeting, and the request was denied.

Moved by B. Myers Seconded by P. Brown
Motion 12 Be it resolved that the Proposed Zoning By-Law Amendment – Priamo for Southside Construction – Courtright Landing report submitted by Planner – Ian MacDougall, dated August 30, 2021, be received as supplemental information to the July 5, 20211 Council meeting and that By-Law 33 of 2021 be REFUSED.

CARRIED

3 Moved by P. Brown Seconded by T. Kingston
Motion 13 Be it resolved that the General Accounts and Corporate Visa Statement report as submitted by Treasurer – Charlie Quenneville be received as information and the following vendor invoices be approved for the period of August 1 to August 27, 2021, totaling $1,568,094.23 along with the CIBC Visa charges for the period of June 25 to July 24, 2021, totaling $25,472.96 be approved.
CARRIED

4 Moved by T. Kingston Seconded by R. Atkins
Motion 14 Be it resolved that the /GIP COVID-19 Resilience Infrastructure Grant Agreement report as submitted by Treasurer – Charlie Quenneville be received as information and that Council approves the Investing in Canada Infrastructure Program (ICIP) COVID-19 Resilience Infrastructure Stream Local Government Intake for the refrigerant system agreement with the Province and authorize the Mayor and Treasurer to execute the necessary paperwork and sign the agreement.
CARRIED

8 5 Moved by R. Atkins Seconded by T. Kingston
Motion 15 Be it resolved that the 2022 Capital and Operating Budget Timelines report submitted by Deputy Treasurer- George Lozon, dated August 26, 2021, be received as information.
CARRIED

8 Moved by T. Kingston Seconded by J. De Gurse
Motion 16 Be it resolved that the Fire Dept. – Information report as submitted by Chief Walt Anderson be received as information.

8’7 Moved by T. Kingston Seconded by B. Myers

CARRIED

Motion 17 Be it resolved that the Fire Department Prevention & Fire Safety Education Activities report as submitted by Deputy Chief – Andrew McMillan be received as information.
CARRIED

8 Moved by J. De Gurse Seconded by P. Brown
Motion 18 Be it resolved that the Fire Department Training and Health & Safety Activities report as submitted by Deputy Chief – Steve Bicum be received as information.
CARRIED

8. Moved by J. De Gurse Seconded by T. Kingston
Motion 19 Be it resolved that the Municipal Modernization Program Second Intake Grant Approval report as submitted by the Director of Public Works – Brian Black be received as information and that the grant be received by Council and the Mayor, Treasurer and Director of Public Works be authorized to complete the necessary paperwork to execute the grant.
CARRIED

.10 Moved by J. De Gurse Seconded by R. Atkins
Motion 20 Be it resolved that the Municipal Modernization Program Opportunity – Intake 3 report submitted by the Director of Public Works – Brian Black, be received as information and that the following resolution be approved as a requirement of the Municipal Modernization Program, Intake 3:

1. That Council of St. Clair Township direct staff to apply for the Municipal Modernization Program funding and to complete a third-party study regarding the upgrade of the Township’s Locate Processing & Administrative System to identify efficiencies and cost savings as well as purchase locate administration software & implement the program;

2. That St. Clair Township commits $100,000.00 from its budget towards the cost of this study, software purchase and implementation.
CARRIED

11 Moved by P. Brown Seconded by B. Myers
Motion 21 Be it resolved that the Stormwater Management Ponds report submitted by Coordinator of Operations (Works) – Dave Neely be received as information.
CARRIED
a 12 Moved by J. De Gurse Seconded by P. Brown
Motion 22 Be it resolved that the No Parking Request – Brooktree Drive and Cass Court report submitted by Coordinator of Operations (Works) – Dave Neely be received as information and that the removal of four (4) potential parking spaces on the west side of Brooktree Drive, between Hill Street and Cass Court be approved; and that “No Parking” signs be installed by Operations staff and a by­ law be passed to finalize the restriction.
CARRIED

8 13 Moved by J. De Gurse Seconded by P. Brown
Motion 23 Be it resolved that the Encroachment Agreement at Rokeby – Enbridge Pipelines – Rokeby Line report submitted by Coordinator of Operations (Works) – Dave Neely be received as information and that an encroachment agreement between St. Clair Township and Enbridge Gas Inc. be accepted, and the Mayor and Clerk be authorized to sign the agreement and other related documents.

8 14 Moved by J. De Gurse Seconded by B. Myers

CARRIED

Motion 24 Be it resolved that the Water – Monthly Report submitted by Coordinator of Operations (Water) – Chris Westbrook be received as information.

CARRIED

8 15 Moved by T. Kingston Seconded by R. Atkins
Motion 25 Be it resolved that the Jacobs (CH2M) Contract Amendment No. 1O – Wastewater Facilities report submitted by Coordinator of Operations (Water) – Chris Westbrook be received and that the Contract Amendment No. 10 in the amount of $425,479 for the period of June 1, 2021, to May 31, 2022, be approved and the document be signed by the Mayor and Clerk.

8 6 Moved by T. Kingston Seconded by J. De Gurse

CARRIED

Motion 26 Be it resolved that the Monthly Information report as submitted by Drainage Superintendent – Jason Brunt be received as information and that the following recommendation be approved:

1. That the replacement of the access culvert and lawn enclosure culvert on the Baxter Drain, by GJS Contracting be approved (as requested by property

owner), as a maintenance expense, at an estimated cost of $55,000 ($22,000 installation & $33,000 pipe materials).
CARRIED

.17 Moved by R. Atkins Seconded by T. Kingston
Motion 27 Be it resolved that the Community Services – Information report as submitted by Director of Community Services – Kendall Lindsay be received as information.
CARRIED

.18 Moved by P. Brown Seconded by J. De Gurse
Motion 28 Be it resolved that the St. Clair Current Swim Club – Request to Use Moore Sporls Complex Logo report as submitted by Coordinator of Community Programs – Michelle Rottier be received and that the swim club be authorized to use the Mooretown Sports Complex Logo.
CARRIED

BY-LAWS:

Moved by P. Brown Seconded by B. Myers
Motion 29 Be it resolved that the following By-laws receive all three readings and that the Mayor and Clerk be authorized to execute appurtenant agreements and be thereby passed:

2 By-Law 39 of 2021 – Zoning By-Law Amendment – Tom Wilson Farms Ltd. – 1378 Rokeby Line
a 3 By-Law 41 of 2021 – To Appoint a Township Treasurer
CARRIED

1 By-Law 33 of 2021 – Zoning By-Law Amendment – Courtright Landing – Southside Construction Management Ltd.
[THIS BYLAW WAS DEFEATED BY MOTION 12]

NEW BUSINESS

COUNCILLORS’ REPORTS:

Councillor Atkins

Councillor Atkins asked staff to look into concerns with the new lighting being installed at Riverview School.

She reminded staff to look into a Harassment Policy to protect Township staff and volunteers from volatile members of the public.

Councillor Atkins thanked staff and Tourism Samia-Lambton for facilitating the visit of Thomas the Tugboat and thanked everyone involved in the clean-up efforts as approximately 3000 people visited the Mooretown Dock the first day.

Councillor Atkins concluded her report by thanking staff for continued efforts on making our ball diamonds look wonderful and congratulated the local Port Lambton U15 on their recent OBA Championship.

Councillor Brown

Councillor Brown participated in the recent St. Clair Region Conservation Authority and golf committee meetings.

Councillor De Gurse

Councillor De Gurse reported that he has received concerns from people on Murray Street who were having trouble entering the street due to on-street parking from tenants at 351 Murray Street.

Moved by J. De Gurse Seconded by B. Myers
Motion 30 Be it resolved that staff be directed to draft a report to consider the implications of restricting on-street parking in the area of 351 Murray Street to one side of the street.
CARRIED

Councillor De Gurse noted he had received concerns related to the distribution of bio-solids on local farmland.

Moved by J. De Gurse Seconded by B. Myers
Motion 31 Be it resolved that staff be directed to produce a report related to the distribution and storage of biosolids on local farmland.
CARRIED

Councillor Kingston

Councillor Kingston noted that she participated in the Committee of Adjustment meeting, the recognition event for the retirement of longtime Township Treasurer Charlie Quenneville and the Thomas the Tugboat event.

Councillor Myers

Councillor Myers thanked staff for their continued efforts and, particularly, on the quick turn-around to get Thomas the Tugboat into the community.

Mayor Arnold

Mayor Arnold supported Councillor De Gurse advised that he has also heard some concerns with biosolids and noted that they are considered fertilizer.

Mayor Arnold closed his report by thanking staff for their continued good work throughout these ongoing challenging times.

UPCOMING MEETINGS

1 .1 Regular Council Meeting – Monday, September 20, 2021, at 6:00 p.m.
1 .2 Regular Council Meeting – Monday, October 4, 2021, at 3:00 p.m.
1 .3 Regular Council Meeting – Monday, October 18, 2021, at 6:00 p.m.

IN-CAMERA

Moved by J. De Gurse Seconded by P. Brown
Motion 32 Be it resolved that the meeting enter an in-camera session to discuss the following:

1 .1 Municipal Act – Section 239 (2) (d) To Discuss upcoming contract options for the Waste Water Treatment Plant

1 .2 Municipal Act – Section 239 (2) (h) To discuss information provided by Ontario Power Generation to the Township related to the continued demolition of the former Lambton Generating Station

1 .3 Municipal Act – Section 239 (2) (b) Personal Matters about an employee’s use of Social Media

ouncil Meeting eptember 7, 2021

.4 Municipal Act – Section 239 (2) (a) To Discuss the Security of and Potential Re­ Opening of the Civic Centre
CARRIED

Mayor Arnold declared the meeting back into open session and asked for any forthcoming motions.

RISE AND REPORT

No motions resulted from the in-camera session.

14. ADJOURNMENT

Seeing no other business to conduct, it was thereby moved:

Moved by T. Kingston Seconded by R. Atkins
Motion 33 Be it resolved that the meeting do hereby adjourn.
CARRIED

The meeting was adjourned at 5:10 p.m.