St. Clair Township Crest
1155 Emily Street
Mooretown ON
N0N 1M0

Phone: (519) 867-2021
Email: webmaster@twp.stclair.on.ca

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April 19, 2021

April 19, 2021

CORPORATION OF THE TOWNSHIP OF ST. CLAIR COUNCIL MINUTES
SESSION #8

Electronic Meeting April 19, 2021
3:00 p.m.

Regular Meeting of Council was held Monday, April 19, 2021 at 3:00 p.m. with the
f llowing people participating via video conference:

aft:

S. Arnold
S. Miller
R. Atkins
P. Brown
J. De Gurse
B. Myers
T. Kingston
J. Rodey
J. Baranek

Mayor Deputy Mayor Councillor Councillor Councillor Councillor Councillor CAO
Clerk

CALL TO ORDER

DECLARATION OF PECUNIARY INTEREST

ADOPTION OF MINUTES

3.1 Regular Council Meeting – Session #7 – April 5, 2021
3.2 Moore Museum Advisory Committee Meeting -April 7, 2021
3.3 St. Clair River Trail- Planning & Development Meeting-April 7, 2021

DELEGATIONS/PRESENTATIONS

4.1 Unauthorized Dock Installation across from 1578 First Street, Courtright:

– 3:15 p.m. -Olivia Nisbet and Norm Leger
– 3:25 p.m. – Randi Stokes

CORRESPONDENCE ITEMS

5.1 St. Clair River Trail – Improvement Suggestions

5.2 Sarnia Transit Service Consideration

5.3 Property Standards Complaint-301 Lincoln Avenue

6 INFORMATION ITEMS

6.1 News Release – Lambton County Council Highlights – April 2, 2021

6.2 Independent Electricity System Operator – Information Letter to St. Clair Township

DRAINS

7.1 Drainage By-Law 9 of 2021 – Various Drains – 2020 Maintenance

7.2 Drainage By-Law 10 of 2021 – Various Drains – 2020 Maintenance

7.3 Drainage By-Law 11 of 2021 – Various Drains – 2020 Maintenance

REPORTS OF COMMITTEES AND STAFF

8.1 Clerk’s Report – Temporary Patio Extension Request – Antonio’s Pizza – 441- 443 Lyndoch Street

8.2 Treasurer’s Report – General Accounts Report and Corporate Visa Statement

8.3 Director of Emergency Services’ Report – Information

8.4 Deputy Fire Chief’s Report – Fire Department Prevention and Fire Safety Education Activities

8.5 Deputy Fire Chief’s Report – Fire Department Training and Health & Safety Activities

8.6 Coordinator of Operations’ (Works) Report – Maintenance/Repair of St. Clair River Trail and Sidewalks

8.7 Coordinator of Operations’ (Works) Report – Request for Quotes Results for Miscellaneous Concrete and Asphalt Repairs

8.8 Coordinator of Operations’ (Water) Report – Monthly Report

8.9 Coordinator of Operations’ (Water) Report – Access to Sombra Lagoon for Volunteers Associated with Birds Canada Atlas Project

8.10 Coordinator of Engineering’s Report-Association of Municipalities of Ontario Gas Tax Doubling- Recommended Projects

8.11 Coordinator of Engineering’s Report – Emergency Services Building HVAC Upgrades

8.12 Coordinator of Engineering’s Report – Hill and Queen Streets Signalized Intersection

8.13 Coordinator of Engineering’s Report – Request for Proposal – Slope Stability Detailed Design on St. Clair Parkway and Wilkesport Line

8.14 Coordinator of Engineering’s Report – Wilkesport Line Rehabilitation – Highway 40 to Baby Road

8.15 Director of Community Services’ Report – Information

8.16 Director of Community Services’ Report – Facility User Group Insurance

8.17 Coordinator of Facilities and Parks’ Report – Brigden Optimists Park Splashpad Information

9 BY-LAWS

9.1 By-Law 18 of 2021 – Confirming By-Law

1p . NEW BUSINESS

10.1 Campground Opening Procedures due to COVID-19 for 2021

11. COUNCILLORS 1 REPORTS

1 . UPCOMING MEETINGS

12.1 Regular Council Meeting – Monday, May 3, 2021 at 3:00 p.m.
12.2 Regular Council Meeting- Monday, May 17, 2021 at 3:00 p.m.
12.3 Regular Council Meeting- Monday, June 7, 2021 at 3:00 p.m.

1 . IN CAMERA SESSION

13.1 Municipal Act – Section 239 (2) (b) Personal matters about a convenor of a recreational hockey league at Moore Sports Complex

13.2 Municipal Act- Section 239 (2) (c) Proposed lease of a township land for private dock installation

13.3 Municipal Act – Section 239 (2) (e) Potential litigation related to an unauthorized dock installation

1 . ADJOURNMENT

Moved by J. De Gurse Seconded by S. Miller
Motion 1 Be it resolved that the Minutes from the Regular Council Meeting Session #7 held on April 5, 2021, be received and accepted as printed.
CARRIED

Moved by B. Myers Seconded by P. Brown
Motion 2 Be it resolved that that the Minutes from the following boards and committees be accepted as information:

– Moore Museum Advisory Committee -April 7, 2021
– St. Clair River Trail – Planning & Development-April 7, 2021
CARRIED

4 DELEGATIONS/PRESENTATIONS
i
4 1 Unauthorized Dock Installation across from 1578 First Street, Courtright:

Olivia Nesbit and Norm Leqer-1586 St. Clair Parkway

At the appointed time of 3:15 p.m., Mayor Arnold welcomed Olivia Nesbit and Norm Leger of 1586 St. Clair Parkway to make their presentation. Mrs. Nesbit summarized their concerns from their previous deputation held on April 5, 2021 and emphasized that the neighbourhood was focused on this file and that other

property owners have expressed their desire to install docks should Mrs. Stokes be authorized to complete her installation.

Mayor Arnold thanked them for .their submissions and reminded them that consideration for the dock would be conducted at the end of the meeting, in­ camera.

Randi Stokes – 1578 First Street, Courtright

At the appointed time of 3:25 p.m., Mayor Arnold welcomed Randi Stokes of 1578 First Street to make her presentation.

Mrs. Stokes advised that she consulted with Mrs. Nesbit in advance of any installation and noted that, at that time, the plan was for a dock and not for a swim platform as had been reported previously. Mrs. Stokes apologized for installation without permission and explained that she was not aware of the process. In her opinion, Mrs. Stokes believes this situation to be unique given the wedge of township land separating her property from the riverbank and, as such would not create a precedent.

Mayor Arnold thanked Mrs. Stokes for her submission and reminded her that consideration for the dock would be conducted at the end of the meeting, in­ camera.

. CORRESPONDENCE ITEMS

Moved by B. Myers Seconded by P. Brown
Motion 3 Be it resolved that Council accept the following items of correspondence as per Council’s direction:

5.1 St. Clair River Trail – Improvement Suggestions
5.2 Sarnia Transit Service Considerations
5.3 Property Standards Complaint – 301 Lincoln Avenue
CARRIED

1 Moved by R. Atkins Seconded by P. Brown
Motion 4 Be it resolved that the suggested trail improvements submitted by the St. Clair River Trail Committee be referred to staff for consideration.
CARRIED

5 3 Moved by P. Brown Seconded by S. Miller
Motion 5 Be it resolved that the Property Standards Complaint received against the property known as 301 Lincoln Drive be referred to the County of Lambton for investigation.
CARRIED

6 INFORMATION ITEMS

Moved by S. Miller Seconded by R. Atkins
Motion 6 Be it resolved that the following items of information be dealt with as per Council’s direction:

6.1 News Release – Lambton County Council Highlights – April 2, 2021
6.2 Independent Electricity System Operator – Information Letter to St. Clair Township
CARRIED
7 DRAINS

Moved by J. De Gurse Seconded by P. Brown
Motion 7 Be it resolved that the following drainage by-laws be given all three readings and be thereby passed, and that the Mayor and Clerk be authorized to execute the By-Laws:

4

I,

ouncil Meeting pril 19, 2021

Drainage By-Law 9 of 2021 – Being a by-law to raise the sum of money expended out of the General Funds of the Township of St. Clair in the County of Lambton for drain expenses to the Lukey Drain, Marwood Drain, McKellar Drain, Miller Drain, Miller Moffat Drain, Moody Drain, Nantais Drain, Noble Drain, O’Leary Drain West and O’Mara Drain;

.2 Drainage By-Law 1O of 2021 – Being a by-law to raise the sum of money expended out of the General Funds of the Township of St. Clair in the County of Lambton for drain expenses to the Osborne Drain, Payne Drain, Racher Drain, Reid Drain, Robb Drain, Robinson Drain, Rowden Drain, Scott Drain, Second Concession Drain and Stokes Drain South;

3 Drainage By-Law 11 of 2021 – Being a by-law to raise the sum of money being expended out of the General Funds of the Township of St. Clair in the County of Lambton for drain expenses to the Sweeney Drain, Towns Drain, Tucker Drain, VanCouter Drain, Walker Drain, Walton Drain at Ward and Wark Drain.
CARRIED

REPORTS OF COMMITTEES AND STAFF

1 Moved by S. Miller Seconded by J. De Gurse
Motion 8 Be it resolved that the Temporary Patio Extension Request – Antonio’s Pizza – 441-443 Lyndoch Street report submitted by Clerk – Jeff Baranek be received and that a temporary patio be approved subject to the execution of the attached agreement and its removal once the interior capacity is able to be fully utilized according to provincial order.
CARRIED

2 Moved by R. Atkins Seconded by B. Myers
Motion 9 Be it resolved the General Accounts and Corporate Visa Statement report submitted by Treasurer – Charlie Quenneville be received as information and the following vendor invoices be approved for the period of March 1 to March 31, 2021 totaling $8,706,363.43 along with the CIBC Visa charges for the period of January 25, 2021 to February 24, 2021 totaling $12,295.07.
CARRIED

3 Moved by S. Miller Seconded by J. De Gurse
Motion 10 Be it resolved that the Information Report as submitted by Director of Emergency Services – Walt Anderson be received as information.
CARRIED

4 Moved by P. Brown Seconded by R. Atkins
Motion 11 Be it resolved that the Fire Department Prevention & Fire Safety Education Activities report submitted by Deputy Chief – Andrew McMillan be received as information.
CARRIED

5 Moved by J. De Gurse Seconded by B. Myers
Motion 12 Be it resolved that the Fire Department Training and Health & Safety Activities report submitted by Deputy Chief – Steve Bicum be received as information.
CARRIED

8 6 Moved by 8. Myers Seconded by P. Brown
Motion 13 Be it resolved that the Maintenance/Repair of St. Clair River Trail and Sidewalks report submitted by Coordinator of Operations – David Neely be received as information and that a By-Law be passed to include obligations, restrictions, and fines for the repair/replacement of sidewalks and the St. Clair River Trail when damaged by property owners and/or contractors.
CARRIED

s

7 Moved by S. Miller Seconded by T. Kingston
Motion 14 Be it resolved that the RFQ Results for Miscellaneous Concrete and Asphalt Repairs report submitted by Coordinator of Operations – David Neely be received as infonnation and that_the low quotation submitted by GM Construction in the amount of $35,972.16 (c/w net HST) for Miscellaneous Concrete and Asphalt Repairs be accepted.

8 Moved by B. Myers Seconded by J. De Gurse

CARRIED

Motion 15 Be it resolved that the Monthly Report submitted by Coordinator of Operations (Water) – Chris Westbrook be received as infonnation.
CARRIED

9 Moved by T. Kingston Seconded by P. Brown
Motion 16 Be it resolved that the Access to Sombra Lagoon for Volunteers Associated with Birds Canada report as submitted by Coordinator of Operations (Water) – Chris Westbrook be TABLED to allow staff to consult with the Township Solicitor to detennine how to manage liability concerns associated with the request.
TABLED

10 Moved by S. Miller Seconded by P. Brown
Motion 17 Be it resolved that the AMO Gas Tax Doubling – Recommended Projects report submitted by Coordinator of Engineering – Paul daSilva be received as infonnation and that the following recommendations be approved:

1. That an additional $100,000 be allocated to the Rural Surface Treatment project.

2. That $200,000 be allocated to the rehabilitation of the Lambton Line Bridge over East Otter Creek.

3. That the surplus Gas Tax funding in the amount of approximately $130,000 be carried over into 2022 and allocated towards a priority project within the capital budget.

Moved by P. Brown Seconded by J. De Gurse

CARRIED

Motion 18 Be it resolved that the surplus funds from the Gas Tax Doubling be used to repave the portion of St. Clair Parkway from Lasalle Line to the new asphalt at the entrance to Shell.
MOTION LOST

8 11 Moved by S. Miller Seconded by T. Kingston
Motion 18 Be it resolved that the Emergency Services Building – HVAC Upgrades report submitted by Coordinator of Engineering – Paul daSilva be received as information and that the tender submitted by Bill Hoekstra General Contracting in the amount of $395,972.00 plus HST be accepted and the Mayor and Clerk be authorized to sign the contract and other related documents.
CARRIED

8 12 Moved by P. Brown Seconded by R. Atkins
Motion 19 Be it resolved that the Hill and Queen Streets Signalized Intersection report submitted by Coordinator of Engineering – Paul daSilva be received as information.
CARRIED

Moved by P. Brown Seconded by J. De Gurse
Motion 20 Be it resolved that staff be directed to undertake a full traffic study to determine the necessity for traffic lights or other safety measures at the intersection of Queen and Hill Streej.
CARRIED

13 Moved by S. Miller Seconded by T. Kingston
Motion 21 Be it resolved that the Slope Stability Detailed Design on St. Clair Parkway and Wilkesport Line – Request for Proposal report submitted by Coordinator of Engineering – Paul daSilva be received as information and that the proposal submitted by GHD Ltd. in the amount of $86,295 plus HST be accepted and the Mayor and Clerk by authorized to sign the contract and other related documents.
CARRIED

14 Moved by T. Kingston Seconded by B. Myers
Motion 22 Be it resolved that the Wilkesport Line Rehabilitation – Highway 40 to Baby Road report submitted by Coordinator of Engineering – Paul daSilva be received as information and that the tender submitted by 1197245 Ontario Limited in the amount of $781,244.20 plus HST be accepted and the Mayor and Clerk be authorized to sign the contract and other related documents.

15 Moved by 8. Myers Seconded by J. De Gurse

CARRIED

Motion 23 Be it resolved that the Monthly Report submitted by Director of Community Services – Kendall Lindsay be received as information.
CARRIED
a 16 Moved by T. Kingson Seconded by A. Atkins
Motion 24 Be it resolved that the Facility User Group Insurance report as submitted by the Director of Community Services – Kendall Lindsay be received as information and that Council approve the additional annual cost to Community Services of an estimated $2,500.00 to provide insurance coverage to our recreational user groups.
CARRIED

17 Moved by S. Miller Seconded by J. De Gurse
Motion 25 Be it resolved that the Brigden Optimist Park Splashpad report as submitted by Coordinator of Facilities and Parks – Sue Knight be received as information.
CARRIED

BY-LAWS:

Moved by T. Kingston Seconded by R. Atkins
Motion 26 Be it resolved that the following By-law receive all three readings and that the Mayor and Clerk be authorized to execute appurtenant agreements and be thereby passed:

By-Law 18 of 2021 -Confirming By-Law
CARRIED

NEW BUSINESS

Moved by P. Brown Seconded by R. Atkins
Motion 27 Be it resolved that Campground Opening Procedures due to COVID for 2021 report submitted by Director of Community Services Kendall Lindsay be received and that Township campgrounds be authorized to open May 1 for snowbirds and seasonal camping subject to authorization by Provincial and Federal Order related to COVID-19 and Lambton Health Unit Guidelines; and that

transient camping be permitted when allowed by Provincial and Federal Order subject to all required protocols.
CARRIED

. COUNCILLORS’ REPORTS:

Councillor Atkins

Councillor Atkins participated in the St Clair River Trail Committee meeting.
She asked if the Township could promote the safe operation of ORV’s on social media platforms.
Councillor Atkins noted that she has had discussions with Wellings about a transportation system they would like to initiate post COVID lockdowns.

Moved by R. Atkins Seconded by T. Kingston
Motion 28 Be it resolved that community signs for Sombra, Courtright, and Mooretown be purchased and installed in 2021 to be funded by the Road Reserve.

CARRIED

Councillor Brown

Councillor Brown participated in the St. Clair Region Conservation Authority meeting.
He noted that the sidewalk at Courtright Park requires a curb cut at the entrance to the park and that lifesaving rings are missing at some of the community docks.

Councillor De Gurse had nothing to report.

Councillor Kingston

Councillor Kingston had nothing to report.

Councillor Myers

Councillor Myers noted that Heritage St. Clair is working on phase two of their hamlet sign project and plans to have them installed in 2021.

Deputy Mayor Miller

Deputy Mayor Miller participated in the recent St. Clair Region Conservation Authority meeting and noted that General Manager Brian McDougal has announced his retirement for fall 2021.
Deputy Mayor Miller also reminded staff to consult the local community prior to installation of the parking area at McDonald Park.

Mayor Arnold

Mayor Arnold has represented the Township at many virtual events and participated in many zoom meetings.
He asked staff to produce a presentation including timelines for the upcoming renovations at the Moore Sports Complex so that he can engage industry for possible donations.

UPCOMING MEETINGS

1 .1 Regular Council Meeting – Monday, May 3, 2021 at 3:00 p.m.
1 .2 Regular Council Meeting – Monday, May 17, 2021 at 3:00 p.m.
1 .3 Regular Council Meeting- Monday, June 7, 2021 at 3:00 p.m.

I
ouncil Meeting pril 19, 2021

IN CAMERA SESSION

Moved by J. De Gurse Seconded by P. Brown
Motion 29 Be it resolved that the meeting enter an in-camera session to consider the following:

Municipal Act – Section 239 (2) (b} Personal matters about a convenor of a recreational hockey league at Moore Sports Complex

1 .2 Municipal Act – Section 239 (2) (c) Proposed lease of a township land for private dock installation

1 .3 Municipal Act – Section 239 (2) (e) Potential litigation related to an unauthorized dock installation
CARRIED

Mayor Arnold declared the meeting back into open session and asked for forthcoming motions.

Moved by P. Brown Seconded by B. Myers
Motion 30 Be it resolved that the request to install a dock at the Second Street road allowance in Port Lambton be denied in response to advice provided by the Township Solicitor that leasing the subject land is not lawful according to covenants on title introduced by the Province of Ontario at time of acquisition by the Township.
CARRIED

Moved by T. Kingston Seconded by R. Atkins
Motion 31 In response to advice from the Township Solicitor who deemed a lease unlawful in this location, be it resolved that the owners of 1578 First Street who installed a frame for a dock on water lot known as PIN 43306-0051 in Courtright be ordered to remove all material associated with the dock inclusive of in the water, in the water-bed, and on shore, no later than June 30, 2021 where failure to have it fully removed will result in its removal by the Township at the full expense of the installer.
CARRIED

1 . ADJOURNMENT

Seeing no other business to conduct, it was thereby moved:

Moved by P. Brown Seconded by T. Kingston
Motion 32 Be it resolved that the meeting do hereby adjourn.
CARRIED

The meeting was adjourned at 4:50 p.rn.

Clerk- –