St. Clair Township Crest
1155 Emily Street
Mooretown ON
N0N 1M0

Phone: (519) 867-2021
Email: webmaster@twp.stclair.on.ca

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February 16, 2021

February 16, 2021

CORPORATION OF THE TOWNSHIP OF ST. CLAIR COUNCIL MINUTES
SESSION #3

Electronic Meeting February 16, 2021
3:00 p.m.

Regular Meeting of Council was held Monday, February 16, 2021 at 3:00 p.m. with t e following people participating via video conference:

aft:

S. Arnold
S. Miller
R. Atkins
P. Brown
J. De Gurse
B. Myers
T. Kingston
J. Rodey
J. Baranek

Mayor
Deputy Mayor Councillor Councillor Councillor Councillor Councillor CAO
Clerk

CALL TO ORDER

DECLARATION OF PECUNIARY INTEREST

ADOPTION OF MINUTES

3.1 Regular Council Meeting – Session #2 – February 1, 2021

3.2 St. Clair Parkway Golf Course Committee Meeting – February 3, 2021

CORRESPONDENCE ITEMS

4.1 Draft Letter of Support – Enbridge Gas 2021/22 Storage Enhancement Project

4.2 NOVA Corunna – Modular Building Extension Request

4.3 Flashing Stop Lights – Kimball Intersections at Petrolia and Courtright Lines

4.4 Heritage St. Clair Committee – 2021 Membership List

4.5 Optimists Request for Support – Paddock Green Parkland Development

4.6 Property Standards Complaint – 249 Blackthorn Crescent

INFORMATION ITEMS

5.1 Heritage St. Clair Committee – 2021 Abandoned Cemeteries Update

5.2 Building Permits Report – December 2020

uncil Meeting bruary 16, 2021

5.3 Building Services-2020 Year End, Schedule 80 and MPMP Reports

5.4 News Release – Lambton County Council Highlights – February 4, 2021

6 DRAINS

6.1 Drainage By-Law 2 of 2021 – Port Lambton Storm Sewer Drain – Maintenance and Operating Costs
7l REPORTS OF COMMITTEES AND STAFF

7.1 CAO’s Report- COVID-19 Workplace Safety Plan

7.2 Treasurer’s Report- General Accounts and Corporate Visa Statement

7.3 Treasurer’s Report-2021 Proposed Development Charges By-Law

7.4 Treasurer’s Report – 2020-2021Safe Restart Municipal Grant
7.5 Director of Emergency Services’ Report- Information

7.6 Deputy Fire Chief’s Report – Fire Department Prevention & Fire Safety Education Activities

7.7 Deputy Fire Chief’s Report – Fire Department Training and Health & Safety Activities

7.8 Director of Public Works’ Report – lnclusivity Statement

7.9 Coordinator of Operations’ {Works) Report – Monthly Report

7.10 Coordinator of Operations’ (Works) Report- Tender Results for 2 New Pickup Trucks

7.11 Coordinator of Engineering’s Report – Monthly Report

7.12 Interim Drainage Superintendent’s Report – Monthly Report

7.13 Director of Community Services’ Report- Golf Course Report: Vision·, Mission & Core Values Statement

7.14 Coordinator of Facilities and Parks’ Report- Community Services Department 2021 Truck Purchases

BY-LAWS

8.1 By-Law 6 of 2021 – Development Charges By-Law

8.2 By-Law 3 of 2021 – To Close and Convey Portion of Road Allowance at 3111 St. Clair Parkway
9 NEW BUSINESS
9.1 Director of Community Services’ Report – Provincial Reopening Report

1p. COUNCILLORS’ REPORTS

1 . UPCOMING MEETINGS

11.1 Operating Budget Meeting – Thursday, February 25, 2021 at 5:00 p.m.
11.2 Regular Council Meeting – Monday, March 1, 2021 at 3:00 p.m.
11.3 Regular Council Meeting – Monday, March 15, 2021 at 3:00 p.m.

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0 uncil Meeting
bruary 16, 2021

1 . ADJOURNMENT

CALL TO ORDER

At the appointed time of 3:00 p.m., Mayor Arnold called the meeting to order and welcomed Council, staff and those watching on other platforms.
Mayor Arnold also wished everyone a belated Happy Valentine’s Day and thanked Township staff for their expedient and diligent response with clearing roads after the recent snowstorm.

DECLARATION OF PECUNIARY INTEREST

None declared.

3 ADOPTION OF MINUTES
I
Moved by J. De Gurse Seconded by P. Brown
Motion 1 Be it resolved that the Minutes from the Regular Council Meeting Session #2 held on February 1, 2020, be received and accepted as printed.

CARRIED

Moved by B. Myers Seconded by T. Kingston
Motion 2 Be it resolved that the Minutes from the St. Clair Parkway Golf Committee Meeting held on February 3, 2021, be received as information.

CARRIED

CORRESPONDENCE ITEMS

Moved by J. De Gurse Seconded by R. Atkins
Motion 3 Be it resolved that Council accept the following items of correspondence as per Council’s direction:

4.1 Draft Letter of Support – Enbridge Gas Inc.
4.2 NOVA – Modular Building Extension Request
4.3 Flashing Stop Lights at Kimball Intersections
4.4 Heritage St. Clair-2021 Members
4.5 Request for Support – Paddock Green Parkland
4.6 Property Standards Complaint – 249 Blackthorn Crescent
CARRIED

1 Moved by T. Kingston Seconded by P. Brown
Motion 4 Be it resolved that the draft letter of support for the 2021/2022 Storage Enhancement Project submitted by Enbridge be endorsed for signature by Mayor Arnold.

4l 2 Moved by P. Brown Seconded by J. De Gurse

CARRIED

Motion 5 Be it resolved that the Modular Extension Request submitted by NOVA Chemicals be approved to September 30, 2021.
CARRIED

3 Moved by T. Kingston Seconded by S. Miller
Motion 6 Be it resolved that a request to consider high visibility stop signs, including flashing lights and other alternatives, on Kimball Road at Petrolia Line and Courtright Line be submitted to the County of Lambton for their consideration.

CARRIED
I
I 3

uncil Meeting bruary 16, 2021

Moved by B. Myers Seconded by T. Kingston
Motion 7 Be it resolved that a request be sent to the County of Lambton to consider four-way stops at the intersection of Kimball Road and Petrolia Line, and Kimball Road and Courtright Line.
CARRIED

4 4 Moved by S. Miller Seconded by T. Kingston
Motion 8 Be it resolved that the proposed list of members for the Heritage St. Clair Committee for the 2021 year be approved as submitted.
CARRIED

4 5 Moved by P. Brown Seconded by S. Miller
Motion 9 Be it resolved that the request submitted by the Optimists of Moore to sponsor improvements for the Paddock Green Park be referred to staff for concepts and cost analysis.
CARRIED

4 6 Motion 10 Be it resolved that the Property Standards complaint received against the property known as 249 Blackthorn Crescent be referred to the County of Lambton prosecution department.

5,i INFORMATION ITEMS

CARRIED

Moved by T. Kingston Seconded by S. Miller
Motion 11 Be it resolved that the following items of information be dealt with as per Council’s direction:

5.1 Heritage St. Clair Abandoned Cemeteries Update 2021
5.2 Building Permits Report – December 2020
5.3 Building Services – 2020 Year End, Schedule 80 & MPMP Reports
5.4 Lambton County- Council Highlights – Feb.4, 2021
CARRIED

DRAINS

Moved by J. De Gurse Seconded by P. Brown
Motion 12 Be it resolved that the following drainage by-law be given all three readings and be thereby passed, and that the Mayor and Clerk be authorized to execute the by-law:
Et 1 Drainage By-Law 2 of 2021 – That Drainage By-Law No.14 of 1991 of the Township of St. Clair be amended and that the amount of $8084.58 be assessed on the ratepayers on the Port Lambton Stom, Sewer Drain, prorated according to “Schedule 8-4” of the Engineer’s Report dated March 3, 1989 to the attached assessment.
CARRIED

REPORTS OF COMMITTEES AND STAFF

,1 Moved by S. Miller Seconded by J. De Gurse
Motion 13 Be it resolved that the Covid-19 Workplace Safety Plan report as submitted by CAO – John Rodey be received and that the plan be approved.

CARRIED

2 Moved by J. De Gurse Seconded by P. Brown
Motion 14 Be it resolved that the General Accounts and Corporate Visa Statement report submitted by Treasurer – Charlie Quenneville be received as information and that the following vendor invoices be approved for the period of January 1 to January 31, 2021 totaling $2,196,097.92 along with the CIBC Visa charges for the

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uncil Meeting
bruary 16, 2021

period of November 25, 2020 to December 24, 2020 total $25,835.21 be approved.
CARRIED

7 3 Moved by J. De Gurse Seconded by P. Brown
Motion 15 Be it resolved that the Proposed Development Charges By-Law report dated February 2, 2021 as submitted by Treasurer – Charlie Quenneville be received and that Motion 5 from the minutes of the Council meeting held on January 18, 2021 be RECONSIDERED only as it relates to non-residential rate per square meter, with all other components of the original motion to remain as provided by the original motion.
CARRIED

Moved by P. Brown Seconded by R. Atkins
Motion 16 Be it resolved that the Development Charges be increased to $6583 for Single Detached & Semi-detached Residential units, $6342/unit for Multiple Dwelling Units, $3277/unit for Apartments and $9.00 per square meter for all non­ residential development beginning in 2021 through 2025 be incorporated into the draft by-law along with the annual indexing provision.

[Mayor Arnold requested a Recorded Vote]
Councillor Atkins Aye
Councillor Brown Aye
Councillor De Gurse Aye
Councillor Kingston Aye
Councillor Myers Aye
Deputy Mayor Miller Aye
Mayor Arnold Nay

7′ 4 Moved by T. Kingston Seconded by J. De Gurse

CARRIED

Motion 17 Be it resolved that the 2020-2021 Safe Restart Municipal Grant report dated February 3, 2021 as submitted by Treasurer – Charlie Quenneville be received and that $183,661 of unused 2020 Safe Restart Grant funds be transferred to Reserve/Deferred Revenue account for use in 2021.
CARRIED

5 Moved by R. Atkins Seconded by J. De Gurse
Motion 18 Be it resolved that the Information Report as submitted by the Director of Emergency Services – Walt Anderson be received as information.
CARRIED

6 Moved by B. Myers Seconded by R. Atkins
Motion 19 Be it resolved that the Fire Department Prevention & Fire Safety Education Activities report as submitted by Deputy Chief – Andrew McMillan be received as information.

1 7 Moved by P. Brown Seconded by J. De Gurse

CARRIED

Motion 20 Be it resolved that the Fire Department Training and Health & Safety Activities report as submitted by Deputy Chief – Steve Bicum be received as information.
CARRIED

8 Moved by R. Atkins Seconded by T. Kingston
Motion 21 Be it resolved that the lnclusivity Statement report as submitted by Director of Public Works – Brian Black be received and that the following recommended lnclusivity Statement be approved by Mayor and Council for use on St. Clair Township documentation, specifically for inclusion on recruitment postings in order to meet requirements for government student funding.
CARRIED

uncil Meeting
F bruary 16, 2021

7 9 Moved by J. De Gurse Seconded by S. Miller
Motion 22 Be it resolved that the Monthly Report as submitted by Coordinator of Operations (Works) – David Neely be received as information.
CARRIED

7 10 Moved by T. Kingston Seconded by P. Brown
Motion 23 Be it resolved that the Tender Results for 2 New Pickup Trucks report as submitted by Coordinator of Operations (Works) – David Neely be received and that the 2nd lowest tender submitted by Bayview Chrysler (Samia) in the amount of
$74,780.01 (including net HST) for the supply of two new 2021 Dodge 1500 4×4 pickup trucks be accepted and approval for purchase be granted.

Ji 11 Moved by J. De Gurse Seconded by S. Miller

CARRIED

Motion 24 Be it resolved that the Monthly Report as submitted by Coordinator of Engineering – Paul daSilva be received and that the following recommendations be approved:

1. That Pretty Road over Black Creek Rehabilitation project be extended to include anti-corrosion painting at a cost of $68,745 plus HST and be financed from the Bridge Reserve fund;
2. That the Township enter into a 50-50 funding agreement with the family of the late Christopher James Campbell, a former firefighter out of the Wilkesport Firehall, for the fabrication and installation of a memorial plaque at the Pretty Road Bridge.

7! 12 Moved by J. De Gurse Seconded by B. Myers

CARRIED

Motion 25 Be it resolved that the Monthly Report as submitted by the Interim Drainage Superintendent – Dave Neely be received and that the following recommendations be approved:

1. That brushing and bottom cleanout of the Tucker Drain, by a suitable and qualified contractor as a maintenance expense to the drain;

2. The brushing and bottom cleanout of the Sombra-Moore Townline Drain, by a suitable and qualified contractor as a maintenance expense to the drain;

3. The installation of a new private access culvert within the Conlon Drain at No. 142 West Ward Line, by a suitable and qualified contractor at the 100% expense of the abutting property (J. Rink Farms Ltd.).

7: 13 Moved by S. Miller Seconded by R. Atkins

CARRIED

Motion 26 Be it resolved that the Golf Course Report: Vision/Mission/Core Values Statement report as submitted by Director of Community Services – Kendall Lindsay be received as information and that Council approves the new Statement contained therein.
CARRIED

7′ 14 Moved by P. Brown Seconded by J. De Gurse
Motion 27 Be it resolved that the Community Services Department 2021 Truck Purchases report as submitted by Coordinator of Facilities and Parks – Sue Knight be received as information and that Council approves the purchase of 2 2021 1500 Classic ST quad cab 4×4 pickup trucks from Bayview Chrysler Dodge Ltd. for the cost of $73,494 excluding HST.
CARRIED

• BY-LAWS:

uncil Meeting
F bruary 16, 2021

Moved by J. De Gurse Seconded by B. Myers
Motion 28 Be it resolved that the following By-Laws receive all three readings and that the Mayor and Clerk be authorized to execute appurtenant agreements and be thereby passed:

By-Law 6 of 2021 – Development Charges By-Law

By-Law 8 of 2021 – To Close and Convey Portion of Road Allowance at 3111 St. Clair Parkway
CARRIED

9 NEW BUSINESS

Moved by B. Myers Seconded by P. Brown
Motion 29 Be it resolved that the Provincial Re-Opening Report as submitted by Director of Community Services Kendall Lindsay be received as information and that the following re-opening dates be approved:

Moore Sports Complex Rink 1 Moore Sports Complex Pool Parkway Golf Course Simulator Township Museums

March 1, 2021 Remain Closed February 17, 2021 Remain Closed

CARRIED

1 . COUNCILLORS’ REPORTS:

Councillor Atkins

Councillor Atkins commended the Sombra Parks and Rec Club for their efforts in operating the outdoor ice rink which has been a welcome feature for the community.

Councillor Atkins participated in the virtual tour facilitated by the Lambton Federation of Agriculture and reported that it was a great event.

Councillor Atkins concluded her report by asking that the Census jobs promotion be shared on Township social media platforms.

Councillor Brown

Councillor Brown noted a letter submitted to Council on February 16, 2021 related to the Xinyi Float Glass Plant and presented the following motion:

Moved by P. Brown Seconded by B. Myers
Motion 30 Be it resolved that a letter be submitted to the owners of Xinyi Float Glass plant promoting the Township as a suitable location for their new plant identifying pre-existing compliant zoning and land use designations, as well as access to critical infrastructure as attractive features; and that the letter be copied to our local Members of Parliament and Provincial Parliament to assist in their lobbying efforts.
CARRIED

Councillor De Gurse

Councillor De Gurse participated in the virtual tour as presented by Lambton Federation of Agriculture.

Councillor Kingston

Councillor Kingston asked that the Employment Opportunities tab be made to stand out more prominently on the Township website.

uncil Meeting bruary 16, 2021

Councillor Myers

Councillor Myers participated in the virtual tour as presented by Lambton Federation of Agriculture and emphasized the importance of reliable high-speed internet in rural areas to assist in modern farm practices. He also noted that the annual general meeting for the Lambton Farm Safety committee will be held on February 25, 2021.

Councillor Myers noted the lack of a local COVID-19 testing site in the southern part of the Township and presented the following motion:

Moved by B. Myers Seconded by R. Atkins
Motion 31 Be it resolved that staff administer a letter to the local Medical Officer of Health to emphasize the need for a COVID-19 testing centre in the southern part of the Township or in Wallaceburg.
CARRIED

Deputy Mayor Miller

Deputy Mayor Miller had nothing to report.

Mayor Arnold

Mayor Arnold reported that he has participated in many meetings representing the Township including forums with the MP, MPP and the Premier.

Mayor Arnold reported he was a mystery reader for the grade one class at St. Joseph’s School in Corunna and noted how enthusiastic and wonderful the students were.

11. UPCOMING MEETINGS

1 .1 Operating Budget Meeting – Thursday, February 25, 2021 at 5:00 p.m.
1 .2 Regular Council Meeting – Monday, March 1, 2021 at 3:00 p.m.
1 .3 Regular Council Meeting – Monday, March 15, 2021 at 3:00 p.m.

ADJOURNMENT

Seeing no other business to conduct, it was thereby moved:

Moved by T. Kingston Seconded by B. Myers
Motion 32 Be it resolved that the meeting do hereby adjourn.
CARRIED

The meeting was adjourned at 4:10 p.m.

Mayor – Steve Arnold)(‘ Clerk –