St. Clair Township Crest
1155 Emily Street
Mooretown ON
N0N 1M0

Phone: (519) 867-2021
Email: webmaster@twp.stclair.on.ca

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December 21, 2020

December 21, 2020

CORPORATION OF THE TOWNSHIP OF ST. CLAIR COUNCIL MINUTES
SESSION#24

Electronic Meeting December 21, 2020
3:00 p.m.

– Regular Meeting of Council was held Monday, December 21, 2020 at 3:00 p.m. with tij e following people participating via video conference:

S. Arnold
S. Miller
R. Atkins
P. Brown
J. De Gurse
B. Myers

J. Rodey
J. Baranek

T. Kingston

Mayor
Deputy Mayor Councillor Councillor Councillor Councillor

CAO
Clerk Councillor

1 CALL TO ORDER

2 DECLARATION OF PECUNIARY INTEREST

3 ADOPTION OF MINUTES

3.1 Regular Council Meeting – Session #23 – December 7, 2020

4′ DELEGATIONS/PRESENTATIONS

4.1 – 3:15 p.m. – Frank Cowan Insurance Co. -Tony Commisso and Stacey Ewing

5 CORRESPONDENCE ITEMS

5.1 Royal Canadian Legion Br.#447 – Request for Hydro Relief

6 INFORMATION ITEMS

6.1 COVID-19 Vaccine Distribution Task Force – Ontario’s Implementation Plan

7 REPORTS OF COMMITTEES AND STAFF

7.1 CAO’s Report – Lambton Police Services Board – Increased Funding Request

7.2 CAO’s Report – Revised Adverse Weather Policy

7.3 Senior Planner’s Report – Site Plan Approval – Enbridge Gas Inc. – 457 Rokeby Line

C uncil Meeting
D camber 21, 2020

7.4 Clerk’s Report- Off Road Vehicle Use in Lambton County

7.5 Treasurer’s Report- 2021 Municipal Insurance Program

7.6 Deputy Treasurer’s Report- 2021 Capital Budget Update

7.7 Director of Public Works’ Report – Assumption of Ownership of Island Avenue and Bridge to Island Mooring

7.8 Director of Public Works’ Report- Enbridge Line 5 Support Request to Prime Minister Trudeau

7.9 Coordinator of Operations’ (Water/Wastewater) Report – Monthly Report

7.10 Coordinator of Engineering’s Report- NOVA Chemicals AST2 Site – Amended Water Use Agreement

7.11 Director of Community Services’ Report – Information

7.12 Director of Community Services’ Report – Request for Agreement to Acquire Lands at Cathcart Park

7.13 Director of Community Services’ Report (VERBAL) – Potential Impacts on Moore Sports Complex Related to COVID-19

8 BY-LAWS

8.1 By-Law 73 of 2020 – To Prohibit the Use of Off Road Vehicles on Township Roads

8.2 By-Law 74 of 2020-To establish Standing Committees of Council and Board Appointments from 2021 through 2022

8.3 By-Law 75 of 2020 – Site Plan Agreement – Enbridge Gas Inc. – 457 Rokeby Line

9 NEW BUSINESS

9.1 Response to LGPSB Request for Increased Funding
9.2 Public Response to Consideration of Off Road Vehicle By-Law
9.3 Development Charge Study

1 . IN CAMERA SESSION

10.1 Municipal Act- Section 239 (2) (d) – Labour Relations in response to COVID- 19

1 . COUNCILLORS’ REPORTS

1 . UPCOMING MEETINGS

12.1 Regular Council Meeting – Monday, January 4, 2021 at 3:00 p.m.
12.2 Regular Council Meeting – Monday, January 18, 2021 at 3:00 p.m.
12.3 Regular Council Meeting – Monday, February 1, 2021 at 3:00 p.m.
1$. ADJOURNMENT

1 CALL TO ORDER

l j uncil Meeting cember 21, 2020
At the appointed time of 3:00 p.m., Mayor Arnold called the meeting to order and welcomed Council, staff, and those watching on other platforms wishing everyone a Safe and Happy Holiday Season.

2 DECLARATION OF PECUNIARY INTEREST

None declared.

3 ADOPTION OF MINUTES

Moved by J. De Gurse Seconded by R. Atkins
Motion 1 Be it resolved that the Minutes from the Regular Council Meeting Session #23 held on December 7, 2020, be received and accepted as printed.

CARRIED

4 DELEGATIONS/PRESENTATIONS

4 1 Frank Cowan insurance Co. – Tony Commisso and Stacey Ewing

At the appointed time of 3:15 p.m., Mayor Arnold welcomed Tony Commisso of the Frank Cowan Company and Township adjuster Stacey Ewing to present the proposed coverage package for the 2021 calendar year.

For the 2021 year, no changes to the specific coverage are proposed, and there is no benefit to increasing the deductibles at this time. The package for 2021 includes a premium of $601,940 which represents an increase of 13% or $68,512 from the 2020 cost. General liability is responsible for the largest increase of
$37,834, property premiums increased by $12,272 and automobile increased by
$14,152.

Mr. Commisso reminded Council that, anytime a new development is proposed or a new project planned, the impact on liability should be considered as it is the driving factor for impact on premiums.

Mayor Arnold asked for a quote and accidental death coverage for councillors to be covered around the clock as opposed to not just while on Township business.

Moved by P. Brown Seconded by R. Atkins
Motion 2 Be it resolved that 2021 Municipal Insurance Program offered by Frank Cowan Company for a renewal amount of $601,940 excluding taxes be approved.

CARRIED

CORRESPONDENCE ITEMS

Moved by J. R. Atkins Seconded by B. Myers
Motion 3 Be it resolved that Council accept the following items of correspondence as per Council’s direction:

5.1 Royal Canadian Legion Br.#447 – Request for Hydro Relief

Moved by B. Myers Seconded by J. De Gurse

CARRIED

Motion 4 Be it resolved that the Hydro relief request submitted by Royal Canadian Legion Branch 447 be referred to 2021 Operating Budget deliberations.
CARRIED

6 INFORMATION ITEMS

uncil Meeting cember 21, 2020

Moved by P. Brown Seconded by J. De Gurse
Motion 5 Be it resolved that the following items of infonnation be dealt with as per Council’s direction:

6.1 COVID-19 Vaccine Distribution Task Force – Ontario’s Implementation Plan
CARRIED

7 REPORTS OF COMMITTEES AND STAFF

7 1 Moved by P. Brown Seconded by S. Miller
Motion 6 Be it resolved that the Lambton Police Services Board – Increased Funding Request report submitted by CAO- John Rodey be TABLED to allow the Mayors’ group, made up of all member municipalities, to meet and consider the request collectively.
TABLED

7 Moved by B. Myers Seconded by A. Atkins
Motion 7 Be it resolved that the Revised Adverse Weather Policy report submitted by CAO – John Rodey be received and that the policy be approved.

CARRIED

7 Moved by J. De Gurse Seconded by P. Brown
Motion 8 Be it resolved that the Site Plan Approval – Enbridge Gas Inc. – 457 Rokeby Line report dated December 14, 2020 submitted by Planner – Barry Uitvlugt be received as infonnation and that Council approve the Site Plan Agreement for the Enbridge Payne Substation Site Plan.
CARRIED

7 4 Moved by A. Atkins Seconded by J. De Gurse
Motion 9 Be it resolved that the ORVs on Township Roads report submitted by Clerk – Jeff Baranek be received as information and that the ORVs on Township Roads report submitted by the Clerk for consideration at the December 7, 2020 meeting be lifted from TABLE and that all letters submitted to the Clerk in favour and in opposition to a proposed ORV by-law be received as information.
CARRIED

Moved by 8. Myers Seconded by A. Atkins
Motion 10 Be it resolved that staff be directed to produce a draft by-law for consideration that permits the use of ORV’s on specific Township roads subject to certain conditions and times of day.
CARRIED
7 5 Passed as item 4.

7 6 Moved by J. De Gurse Seconded by B. Myers
Motion 11 Be it resolved that the 2021 Tax Due Dates report submitted by Deputy Treasurer – George Lozon dated December 21, 2020 be received and that the final tax due dates be set as follows:

Interim Installment – February 25, 2021
Interim Installment – April 29, 2021
Final Installment -July 29, 2021
Final Installment – September 29, 2021
CARRIED

Moved by P. Brown Seconded by J. De Gurse
Motion 12 Be it resolved that the Assumption of Ownership of Island Avenue and Bridge to Island Mooring report submitted by Director of Public Works – Brian Black be TABLED to provide more time for members to inspect the infrastructure.

TABLED

J uncil Meeting
cember 21, 2020

7 Moved by J. De Gurse Seconded by B. Myers
Motion 13 Be it resolved that the Enbridge Line 5 Support Request to Prime Minister Trudeau report submitted by the Director of Public Works – Brian Black, be received as information and that the attached letter of support for the continued operation of Enbridge’s Line 5 Pipeline be signed by the Mayor and issued to the Prime Minister with copies to The Deputy Prime Minister and Minister of Finance, Minister of Natural Resources and Minister of Foreign Affairs.
CARRIED

7 Moved by P. Brown Seconded by S. Miller
Motion 14 Be it resolved that the Monthly Report as submitted by Coordinator of Water/Wastewater- Chris Westbrook be received as information.

710 Moved by J. De Gurse Seconded by R. Atkins

CARRIED

Motion 15 Be it resolved that the NOVA Chemicals AST2 Site -Amended Water Use Agreement report submitted by Coordinator of Engineering – Paul daSilva be received and that the following recommendations be accepted:

1. That the amended water use agreement be accepted.
2. That the Clerk be authorized to execute a new water use by-law for approval.

7 11 Moved by P. Brown Seconded by R. Atkins

CARRIED

Motion 16 Be it resolved that the Information Report submitted by Director of Community Services – Kendall Lindsay be received as information.
CARRIED

7 12 Moved by P. Brown Seconded by B. Myers
j Motion 17 Be it resolved that the Request for Agreement to Lease Lands at Cathcart Park Report submitted by Director of Community Services – Kendall
Lindsay be received and that the request be denied due to covenants placed on title by the Province at the time of the Township’s acquisition of the land.
CARRIED

Moved by B. Myers Seconded by S. Miller
Motion 18 Be it resolved that staff be directed to work with the proponen.t for the Cathcart Park project to determine alternatives to the lease proposal that would be permitted where the sea walls and the park can be improved.

7 13 Moved by R. Atkins Seconded by B. Myers

CARRIED

Motion 19 Be it resolved that the verbal report as submitted by Director of Community Services – Kendall Lindsay be received as information.
CARRIED

Moved by S. Miller Seconded by B. Myers
Motion 20 Be it resolved that staff be directed to remove Rink 2 at the Moore Sports Complex and prepare it for the required upgrades and that the complex be completely closed to the public for the duration of the Provincial Lockdown related to COVID-19.
CARRIED

8 BY-LAWS:

Moved by R. Atkins Seconded by P. Brown
Motion 21 Be it resolved that the following By-laws receive all three readings and that the Mayor and Clerk be authorized to execute appurtenant agreements and be thereby passed:

uncil Meeting ember 21, 2020

8 By-Law 74 of 2020 – To Establish Standing Committees of Council &
Appointments from 2021 through 2022
By-Law 75 of 2020 – Site Plan Agreement – Enbridge Gas Inc. – 457 Rokeby Line

[ .1 was defeated by Motion 1OJ

CARRIED

9 NEW BUSINESS

Moved by P. Brown Seconded by J. De Gurse
Motion 22 Be it resolved that Streetlights on Bunker Ave project No. 2021-307 and the streetlight portion of project No. 2021-114 to install lights on Beckwith (not the sidewalk component) be referred to 2021 Operating Budget deliberations as projects to be funded by the excess in the OCIF grant.
CARRIED

Moved by R. Atkins Seconded by P. Brown
Motion 23 Be it resolved that the 2020 Development Charge Study report as submitted by Treasurer – Charles Quenneville be received as information.

CARRIED

1 . IN CAMERA SESSION

Moved by P. Brown Seconded by J. De Gurse
Motion 24 Be it resolved that the meeting enter an in-camera session to consider the following:

1 .1 Municipal Act- Section 239 (2) (d) Labour Relations in response to COVID-19

CARRIED

Mayor Arnold declared the meeting back into open session and asked for forthcoming motions. No motions were moved.

1 . COUNCILLORS’ REPORTS: Councillor Atkins
Councillor Atkins participated in the Golf Committee meeting and asked staff to consider a sign or a guard rail on St. Clair Parkway at French Line.

Councillor Atkins closed her report by asking staff to look into unifying the three Township FaceBook pages to improve consistency.

Councillor Brown

Councillor Brown participated in the recent SCRCA meeting and the Golf Committee meeting.

He asked staff to communicate with the Ministry of Transportation to determine if a guard rail is required at the improved drainage ditch on the east side of Highway 40 at Lasalle Road.

Councillor Brown closed his report by wishing everyone a Safe and Happy Holiday Season.

Councillor De Gurse

Councillor De Gurse had nothing to report but, echoed other councillors in wishing everyone a Safe and Happy Holiday Season.

uncil Meeting cember 21, 2020

Councillor Myers

Councillor Myers wished everyone a Safe and Happy Holiday Season.

Deputy Mayor Miller

Deputy Mayor Miller participated in many meetings including: the SCRCA meeting, the Lambton Group Police Services Board meeting and multiple EOC meetings dealing with the ongoing impacts of the COVID-19 pandemic.

Mayor Arnold

Mayor Arnold reported that a young boy drowned in Milton in a municipal stormwater pond that was designed to retain water. He asked staff to confirm dry stormwater ponds are permitted for future developments in the Township.

Mayor Arnold closed his report by wishing everyone a Safe and Happy Holiday Season and thanked council, staff and residents for their continued efforts to battle the on-going pandemic.

UPCOMING MEETINGS

t I
Regular Council Meeting – Monday, January 18, 2021 at 3:00 p.m. Regular Council Meeting – Monday, February 1, 2021 at 3:00 p.m.

Moved by S. Miller Seconded by P. Brown
Motion 25 Be it resolved that regular meeting scheduled for January 4, 2021 be cancelled.
CARRIED

1 . ADJOURNMENT
Seeing no other business to conduct, it was thereby moved: Moved by B. Myers Seconded by R. Atkins
Motion 26 Be it resolved that the meeting do hereby adjourn.
CARRIED

The meeting was adjourned at 5:00 p.m.