St. Clair Township Crest
1155 Emily Street
Mooretown ON
N0N 1M0

Phone: (519) 867-2021
Email: webmaster@twp.stclair.on.ca

Office Hours
Monday to Friday 8:30 am - 4:30 pm
Menu

September 8, 2020

September 8, 2020

CORPORATION OF THE TOWNSHIP OF ST. CLAIR COUNCIL MINUTES
SESSION #17

Electronic Meeting September 8, 2020
3:00 p.m.

A Regular Meeting of Council was held Tuesday, September 8, 2020 at 3:00 p.m. with t e following people participating via video conference:

Saft:

S. Arnold
S. Miller
R. Atkins
P. Brown
T. Kingston
B. Myers
J. De Gurse

J. Rodey
J. Baranek

Mayor Deputy Mayor Councillor Councillor Councillor Councillor Councillor

CAO
Clerk

A ENDA:

1 CALL TO ORDER

2 DECLARATION OF PECUNIARY INTEREST

3 NEW BUSINESS

4 ADOPTION OF MINUTES

4.1 Regular Council Meeting – Session #16-August 17, 2020
4.2 Sombra Museum Board Meeting – February 18, 2020
4.3 Emergency Services Committee Meeting – August 17, 2020

5 DELEGATIONS/PRESENTATIONS

5.1 – 3:15 p.m. – Bus Access & Safety Concerns for Corunna Students – Monique Desabrais-Marshall

5.2- 3:30 p.m. – Probe Research Inc. – St. Clair Township 2020 Community Survey

5.3 – 3:45 p.m. – MTMHA – Geoff Dale – Rink 2 and Permitting Spectator Considerations

6 CORRESPONDENCE ITEMS

6.1 Stop Sign Request- Beckwith St., Corunna

6.2 McDonald Park Reconfiguration Concerns

S ptember 8, 2020

6.3 Drainage Concern at 420 Silver Sands Lane, Corunna

6.4 Museum Request- Preserving the Impact of COVID-19 on St. Clair Township

6.5 Mooretown Cemetery Request for Water Donation

6.6 Concerns with Courtright Shelter Location

7 INFORMATION/CONSENT AGENDA

7.1 Building Permits Report – June 2020

7.2 Building Permits Report – July 2020

7.3 Canadian Heritage – COVID-19 Emergency Support Funding – Moore Museum

7.4 Canadian Environmental Protection Act – E2 Update from Suncor Samia Refinery

7.5 Concerns with Township Mandatory Masks Decision

7.6 Enbridge Pipelines Line 5 Update

7.7 County of Lambton – News Release – Share Your Experience During the COVID-19 Pandemic

7.8 Bluewater Gymnastics Club – Community Annual Sponsorship Day

7.9 Tourism Sarnia Lambton – Pamphlet Distribution Request in St. Clair

8 DRAINS

8.1 Drainage By-Law 12 of 2020 – Various Drains -2018 Maintenance

8.2 Drainage By-Law 13 of 2020 – Various Drains – 2018 Maintenance

8.3 Drainage By-Law 14 of 2020 – Various Drains – 2018 Maintenance

9 REPORTS OF COMMITTEES AND STAFF

9.1 Senior Planner’s Report – Redevelopment of Rose’s Variety Property – 384 Lyndoch Street

9.2 Senior Planner’s Report – Request for Structures and Service Connections at Annette’s Grill – 1522 St. Clair Parkway

9.3 Senior Planner’s Report – Site Plan Agreement Approval – St. Clair Community Church – 3454 John Street, Sombra

9.4 Clerk’s Report – Bill 197 – Electronic Participation in Council Meetings Post Pandemic

9.5 Treasurer’s Report – General Accounts and Corporate Visa Statement

9.6 Treasurer’s Report – July 2020 Accounts Payable Inquiries

9.7 Treasurer’s Report- St. Clair Township Development Charge By-Law Update

9.8 Treasurer’s Report-Water Department Financial Plan 2021 to 2028

S ptember 8, 2020

9.9 Treasurer’s Report- 2021 Operating and Capital BudgetTimetable

9.10 Coordinator of Operations’ (Water/Wastewater} Report – Monthly Report

9.11 Coordinator of Engineering’s Report – First Street Reconstruction – Courtright

9.12 Coordinator of Engineering’s Report – St. Clair Parkway Sewer Relining Project

9.13 Drainage Superintendent’s Report – Monthly Report

9.14 Director of Community Services’ Report – Information

9.15 Director of Community Services’ Report – HVAC Considerations for Civic Centre

9.16 Director of Community Services’ Report – Moore Sports Complex Path Forward

9.17 Director of Community Services’ Report – Mooretown Minor Hockey Association’s Concerns with Reopening Sports Complex

2 DECLARATION OF PECUNIARY INTEREST

None declared.

3 NEW BUSINESS

4 ADOPTION OF MINUTES

4 Moved by J. De Gurse Seconded by S. Miller
Motion 1 Be it resolved that the Minutes from the Council Meeting Session #16 held on August 17, 2020, be received and accepted as printed.
CARRIED

Moved by B. Myers Seconded by A. Atkins
Motion 2 Be it resolved that the Minutes from the following committees be received as information:

.2 – Sombra Museum Meeting held February 18, 2020
.3 – Emergency Services Committee meeting held August 17, 2020
CARRIED

DELEGATIONS/PRESENTATIONS

1 – 3:15 p.m. – Bus Access & Safety Concerns for Corunna Students – Monique Desabrais-Marshall

Monique Desabrais-Marshall was concerned that her children were denied courtesy seats on the school bus by the CLASS transportation program. As residents of Maple Street, Corunna, they are within the 1.6km threshold where students are required to walk and are not afforded seats on the bus.

There are 17 students on Maple Street in Corunna who attend the two local elementary schools. In the Maple Drive area young students are forced to cross Bentinck in an uncontrolled environment without a crosswalk or a crossing guard.

Mrs. Desabrais-Marshall’s suggested some controlled crossings, either by a crossing guard or a pedestrian crossing, and asked that a letter be sent to the province to lobby for more funding to provide for more available seats for local children on school busses.

Mayor Arnold advised that the municipality is responsible to provide the crossing guard but, the school board requests their necessity and location. Mayor Arnold asked that Mrs. Desabrais-Marshall put a letter together detailing exactly what she is seeking from the Township and submit it to the Clerk.

Councillor Atkins suggested a ”walking school bus” option for the students on Maple Drive.
Councillor Kingston suggested that a sidewalk on Bentinck’s west side, south of Clairwood would get them to a more controlled intersection at St. Clair Boulevard and Bentinck.

Coordinator of Roads – Dave Neely advised that the municipality cannot simply paint crosswalk lines across Bentinck as there is no stop sign (such as at Clairwood and Bentinck). Further, he noted that crossing guards have been difficult to secure. Mayor Arnold asked that the local parent groups recruit some candidates for potential crossing guards.

Moved by P. Brown Seconded by B. Myers
Motion 3 Be it resolved that staff consider the requests for controlled crossings to get students from Maple Drive to local elementary schools and identify options for potential upgrades.
CARRIED

5 -3:30 p.m. – Probe Research Inc. – St. Clair Township 2020 Community Survey

Curtis Brown, the principal of Probe Research Inc. presented the findings of a recent survey conducted online and via telephone to determine the satisfaction among residents of the services provided by the Township. There were 301 participants via telephone, and 159 responses to the online survey.

Overall, nearly 9 of 10 respondents indicate some level of satisfaction with the overall services.

The full detailed report will be available for viewing on the Township website.

3 – 3:45 p.m. – MTMHA – Geoff Dale – Rink 2 and Permitting Spectator Considerations

Geoff Dale, the VP of Risk Mitigation for the Mooretown Minor Hockey Association (MTMHA) addressed Council for consideration on two items:

1. Permitting spectators into the Moore Sports Complex (MSC)
2. Installing Rink 2 at the MSC

Currently, Council has passed the Moore Sports Complex Re-Opening Plan which provides for 6 volunteers per ice rental and that no spectators enter the arena. The MTMHA feels that not permitting a parent per player into the arena is not feasible for players under 8 years old. It is their position that failure to permit parents into the arena will result in players opting not to play as children of that age are not comfortable without a parent or guardian, cannot tie their own skates and are susceptible to injury requiring the involvement of a parent.

Due to COVID-19, teams are not permitted to be of traditional size and therefore, more ice time is required to run the minor hockey program at the same level as in previous season. Mr. Dale advised that all four major user groups (MTMHA, Lady Flags, Moore Skating Club and Mooretown Flags) have agreed to scale back their programs at the outset with only one pad but, all four groups would utilize Rink 2 if and when it is installed.

Mayor Arnold asked that the MTMHA submit their approval from the Ontario Minor Hockey Association for their Re-Tum to Play plan.

Township staff have prepared, and Council subsequently approved, the re­ opening plan for the MSC in an effort to be conservative and get user groups and participants into a safe routine prior to allowing spectators into the arena. It was noted that the City of Samia is presently not allowing spectators in their arenas.

Mr. Dale advised that barring spectators entry to the arena at this stage will result in the MTMHA seeking ice at surrounding facilities to accommodate the U9 and younger programs.

Township staff advised that they intend to send a report to Council at the next meeting on September 21, 2020 with a recommendation about permitting spectators in the MSC and that it will be based on how well the user groups have adapted to COVID-19 protocol within the arena during the next few weeks. It is the intention of staff to move cautiously in order to do things properly and avoid having to shut things down after re-opening.

Mayor Arnold thanked the MTMHA for the presentation as well as Township staff for their combined efforts in developing their respective plans. The spectator issue and installation of Rink 2 will be reconsidered on September 21, 2020.

6 CORRESPONDENCE
Moved by J. De Gurse Seconded by P. Brown
Motion 4 Be it resolved that Council accept the following items of correspondence as per Council’s direction:

1. Stop Sign Request- Beckwith St., Corunna
2. McDonald Park Reconfiguration Concerns
3. Drainage Concern at 420 Silver Sands Lane, Corunna
4. Museum Request – Preserving the Impact of COVID-19 on St. Clair Township
5. Mooretown Cemetery Request for Water Donation
6. Concerns with Courtright Shelter Location
CARRIED

1 Moved by S. Miller Seconded by T. Kingston
Motion 5 Be it resolved that request to install a stop sign on Beckwith at Colbome Street be referred to staff for a report.
CARRIED

2 Moved by B. Myers Seconded by S. Miller
Motion 6 Be it resolved that concerns received related to the reconfiguration of McDonald Park be received as infonnation.
CARRIED

3 Moved by P. Brown Seconded by T. Kingston
Motion 7 Be it resolved that the drainage concern submitted related to the property known as 420 Silver Sands Lane be referred to staff for a report on what has been done, and to identify options for further resolution.

a 5 Moved by P. Brown Seconded by R. Atkins

CARRIED

Motion 8 Be it resolved that the request submitted by the Mooretown Cemetery to donate a tank of water on September 21, 2020 be approved subject to feasibility of the Fire Department to the satisfaction of the Fire Chief.
CARRIED

INFORMATION ITEMS

Moved by B. Myers Seconded by J. De Gurse
Motion 9 Be it resolved that the following items of information be dealt with as per Council’s direction:

7.1 Building Pennits Report – June 2020
7.2 Building Permits Report – July 2020
7.3 Canadian Heritage – COVID-19 Emergency Support Funding- Moore Museum
7.4 Canadian Environmental Protection Act- E2 Update from Suncor Sarnia Refinery
7.5 Concerns with Township Mandatory Masks Decision
7.6 Enbridge Pipelines Line 5 Update
7.7 County of Lambton – News Release – Share Your Experience During the COVIO-19 Pandemic
7.8 Bluewater Gymnastics Club – Community Annual Sponsorship Day
7.9 Tourism Sarnia Lambton – Pamphlet Distribution Request in St. Clair

CARRIED

7 Moved by T. Kingston Seconded by S. Miller
Motion 10 Be it resolved that the request submitted by the Bluewater Gymnastics Club for sponsorship be received and filed.
CARRIED

7 Moved by P. Brown Seconded by T. Kingston
Motion 11 Be it resolved that the request submitted by Tourism Samia Lambton for authorization to distribute pamphlets at the Courtright and Sombra Docks on Friday September 11, at 1:00 pm and Sunday September 13, 2020 respectively be approved.
CARRIED

8 DRAINS

Moved by T. Kingston Seconded by J. De Gurse
Motion 12 Be it resolved that the following drainage by-laws be given all three readings and be thereby passed, and that the Mayor and Clerk be authorized to execute the by-laws:

8.1 By-Law 12 of 2020 – Being a by-law to raise the sums of money expended out of the General Funds of the Township of St. Clair in the County of Lambton for drain expenses to the Dibling Drain, Grape Run Drain (South), Green Drain, Hayne Drain, Henry Drain, Heyland Drain and Howson Drain;

8.2 By-Law 13 of 2020 – Being a by-law to raise the sums of money expended out of the General Funds of the Township of St. Clair in the County of Lambton for drain expenses to the Jarvis Drain, McMaster Drain, Meyers Drain, Moffatt Drain, Noble Drain, Pettit Drain, Phillips Branch Drain and Robbins Drain;

8.3 By-Law 14 of 2020 – Being a by-law to raise the sums of money expended out of the General Funds of the Township of St. Clair in the County of Lambton for drain expenses to the Joiner Drain, Rivers Lapish Draint Stark Drain, Wheeler Drain, Wheeler Drain Outlet and South Courtright Drain.
CARRIED

91 REPORTS OF COMMITTEES AND STAFF

9 1 Moved by P. Brown Seconded by R. Atkins
Motion 13 Be it resolved that the Redevelopment of Rose’s Variety report as submitted by Senior Planner – Barry Uitvlugt be lifted from the TABLE and be received as information.
CARRIED

Moved by S. Miller Seconded by B. Myers
Motion 14 Be it resolved that the shared parking concept proposed for the redevelopment of Rose’s Variety at 384 Lyndoch Street be denied.
CARRIED

Moved by S. Miller Seconded by J. De Gurse
Motion 15 Be it resolved that the Annette’s Grill report as submitted by Senior Planner – Barry Uitvlugt be lifted from the TABLE and be received as information.
TABLED
9 p Moved by S. Miller Seconded by B. Myers
Motion 16 Be it resolved that the St. Clair Community Church report as submitted by Senior Planner – Barry Uitvlugt be received as information and that approval be given in principle to the Site Plan Agreement for the St. Clair Community Church at 3454 John Street provided all necessary setback compliance matters are resolved.
CARRIED

9 Moved by T. Kingston Seconded by R. Atkins
Motion 17 Be it resolved that the Electronic Participation in Council Meetings Post Pandemic report submitted by Clerk – Jeff Baranek be received and that By-law 47 of 2020, being a By-law to amend the Procedural By-law 42 of 2019 by authorizing electronic participation in Council and Committee meetings outside of a declared emergencyt be considered for approval.
CARRIED

.5 Moved by T. Kingston Seconded by J. De Gurse
Motion 18 Be it resolved that the General Accounts and Corporate Visa Statement report as submitted by the Treasurer – Charles Quenneville be received and that vendor invoices be approved for the period of August 2 to August 28, 2020 totalling $2,466,510.91 along with the CIBC Visa charges for the period of June 25 to July 24, 2020 totalling $10,930.84.
CARRIED

9. Moved by S. Miller Seconded by B. Myers
Motion 19 Be it resolved that the July 2020 Accounts Payable Inquiries report as submitted by the Treasurer – Charles Quenneville be received as information.
CARRIED

eptember 8, 2020

Moved by J. De Gurse Seconded by S. Miller
Motion 20 Be it resolved that the Updating of Development Charges By-Law report as submitted by the Treasurer – Charles Quenneville be received as information and the Treasurer be given the authority to proceed with the process of updating the Development Charge By-Law for St. Clair and a request for proposal for a development charge background study be prepared and posted.
CARRIED

8 Moved by S. Miller Seconded by B. Myers
Motion 21 Be it resolved that the Water Department Financial Plan report as submitted by the Treasurer – Charles Quenneville be received as information and that Exhibits A-1 to A-3 for the seven year financially viable Water Financial Plan Permit #039-301A for the years 2021-2028 be approved.
CARRIED

9;9 Moved by T. Kingston Seconded by S. Miller
Motion 22 Be it resolved that the 2021 Operating and Capital Budget Timetable report as submitted by the Treasurer – Charles Quenneville be received as information and the included proposed timeline be approved.
CARRIED

9 10 Moved by P. Brown Seconded by B. Myers
Motion 23 Be it resolved that the Monthly Report as submitted by Coordinator of Operations’ (Water) -Chris Westbrook be received as information.
CARRIED

9 11 Moved by B. Myers Seconded by S. Miller
Motion 24 Be it resolved that the First Street Reconstruction report as submitted by Coordinator of Engineering – Paul daSilva be received as information and that the tender submitted by 1272054 Ontario Ltd. (Brandon Contractors) in the amount of $498,956.51 plus HST be accepted and the Mayor and Clerk be authorized to sign the contract and other related documents and that the project be financed as follows:

1. Water and Sanitary Sewers – $217,467.09 from “Water Reserves”

2. Road and Drainage – $200,000 from the projected surplus of the St. Clair Parkway Rehabilitation project and $81,489.43 from “Road Reserves”
CARRIED

9 2 Moved by J. De Gurse Seconded by P. Brown
Motion 25 Be it resolved that the St. Clair Parkway Sewer Relining Project report submitted by Coordinator of Engineering – Paul daSilva be received as information and that the tender submitted by Capital Sewer Services Inc. in the amount of
$49,929.00 plus HST be accepted and the Mayor and Clerk be authorized to sign the contract and other related documents and that the project be funded by “Water Reserves”.
CARRIED

9.13 Moved by J. De Gurse Seconded by A. Atkins
Motion 26 Be it resolved that the Monthly Report as submitted by the Drainage Superintendent – Lucas DePooter be received as information and that the following recommendations be approved:

1. Have the Newman Drain brushed and cleaned out by a suitable and qualified contractor at the expense of the drain;

2. Award the Burman Drain project to GM Construction as quoted, at the expense of the drain;

ptember 8, 2020

3. Have the culvert to #475 Petrolia Line replaced before the new engineer’s report is completed, by a suitable and qualified contractor.
CARRIED

9 14 Moved by S. Miller Seconded by T. Kingston
Motion 27 Be it resolved that the Information Report as submitted by Director of Community Services – Kendall Lindsay be received as information.

9 15 Moved by 8. Myers Seconded by A. Atkins

CARRIED

Motion 28 Be it resolved that the HVAC Considerations for Civic Centre Report as submitted by Director of Community Services – Kendall Lindsay be received as information.

9 16 Moved by S. Miller Seconded by J. De Gurse

CARRIED

Motion 29 Be it resolved that the Mooretown Sports Complex Plan B report as submitted by Director of Community Services – Kendall Lindsay be received as information.
CARRIED

9 17 Moved by R. Atkins Seconded byJ. De Gurse
Motion 30 Be it resolved that the MTMHA Concerns with MSC Reopening report as submitted by the Director of Community Services, Kendall Lindsay be received as infomiation.
CARRIED

. BY-LAWS:

1 .1 Moved by P. Brown Seconded by T. Kingston
Motion 31 Be it resolved that By-Law 47 of 2020 – Being a by-law to Amend By­ law 42 of 2019 to Permit Electronic Participation in Meetings be given all three readings and be thereby passed and that the Mayor and Clerk be authorized to execute appurtenant agreements and be thereby passed.
CARRIED

1 . IN CAMERA SESSION

Moved by B. Myers Seconded by P. Brown
Motion 32 Be it resolved that the meeting enter an in-camera session to discuss the following:

1 .1 Municipal Act – Section 239 (2) (a) To Consider tem,s of a lease for the installation of a telecommunications tower in Wilkesport;

1 .2 Municipal Act – Section 239 (2) (a) To Consider Rent Relief for a tenant in the Emergency Services Building
CARRIED

Mayor Arnold declared the meeting back into open session and asked for any forthcoming motions.

Moved by P. Brown Seconded by T. Kingston
Motion 33 Be it resolved that the lease with Xplomet Telecommunications Inc. for the installation of a telecommunications tower located at 1666 Baby Road be approved.
CARRIED

1 . COUNCILLORS’ REPORTS:

S ptember 8, 2020

CounciUor Atkins

Councillor Atkins reported that locals in Port Lambton are happy with ongoing work throughout the village including road repairs and shoreline protection efforts.

Moved by R. Atkins Seconded by B. Myers
Motion 34 Be it resolved that a letter be sent to CSX and the County of Lambton to initiate the removal of the rail crossing over Lambton Line in Port Lambton.

CARRIED

Councillor Atkins advised that a monument on the east side of Branton Cundick Park needed maintaining.
She also asked for an update on the crosswalk at Brander Park.
To conclude, Councillor Atkins requested that the complaint tab on the Townshjp website be reconfigured and streamlined.

Councillor Brown

Councillor Brown noted that a resident had approached him to purchase a Township flag.

Councillor De Gurse

Councillor De Gurse asked for an update on repairs to the seawall at the former waste water treatment plant in Corunna.
He confirmed that masks are required to be worn in the Moore Sports Complex.

Councillor Kingston

Councillor Kingston confirmed the re-opening of the local museums will not be considered until October council meetings.
She noted that Operation Christmas Tree has asked for use of a landline telephone in the Emergency Services Building for the duration of their tenancy.

Moved by T. Kingston Seconded by S. Miller
Motion 35 Be it resolved that staff be advised to produce a report to install shade structures for guardians at the spray pad in Corunna Athletic Park and that it be considered at Capital Budget deliberations for 2021.
CARRIED

Councillor Myers

Councillor Myers reported that the uncapped wells within the McKeough Floodway have not yet been capped and asked staff to reach out to the SCRCA. He also asked for an update on Property Standards files in Sombra.

Deputy Mayor Miller

Deputy Mayor Miller noted that he has fielded many calls related to the re­ configuration of McDonald Park.
He advised that he attended County Council and Committee meetings as well as a Police Services Board meeting.

Mayor Arnold

Mayor Arnold reported that he met electronically with members of Enbridge related to their continued disregard for obtaining permits for sea cans.
He reminded Council that formal attire returns for the next meeting scheduled for September 21, 2020.

ptember 8, 2020

Mayor Arnold closed by asking Council to consider when it may be appropriate for Council to return to the chamber for meetings.

UPCOMING MEETINGS

1 .1 Regular Council Meeting – Monday, September 21, 2020 at 3:00 p.m.
1 .2 Regular Council Meeting – Monday, October 5, 2020 at 3:00 p.m.

ADJOURNMENT

Seeing no other business to conduct, it was thereby moved:

Moved by T. Kingston Seconded by B. Myers
Motion 36 Be it resolved that the meeting do hereby adjourn.
CARRIED

The meeting was adjourned at 6:50 p.m.