St. Clair Township Crest
1155 Emily Street
Mooretown ON
N0N 1M0

Phone: (519) 867-2021
Email: webmaster@twp.stclair.on.ca

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March 16, 2020

March 16, 2020

CORPORATION OF THE TOWNSHIP OF ST. CLAIR COUNCIL MINUTES
SESSION #6

St. Clair Township Civic Centre
March 16, 2020
6:00 p.m.

A Regular Meeting of Council was held Monday, March 16, 2020 at the Council Chambers in Mooretown at 6:00 p.m. with the following people present:

S. Arnold
S. Miller
R. Atkins
P. Brown
T. Kingston
B. Myers

Mayor
Deputy Mayor Councillor Councillor Councillor Councillor

S,aff:

J. Rodey
J. Baranek

CAO
Clerk

R grets:
Al ENDA:
1r CALL TO OROER
I

J. De Gurse

Councillor

2 DECLARATION OF PECUNIARY INTEREST

3. , NEW BUSINESS

4. !’ ADOPTION OF MINUTES

4.1 Regular Council Meeting – Session #5 – March 2, 2020
4.2 Moore Museum Advisory Board Meeting – March 4, 2020
4.3 Brigden Library Board Meeting – January 23, 2020
4.4 Heritage St. Clair Committee Meeting – January 15, 2020
4.5 Lambton Group Police Services Board Meeting – December 18, 2019

5. DELEGATIONS/PRESENTATIONS

5.1 PUBLIC MEETING:

– 6:10 p.m. – Zoning By-Law Amendment – 1832 Kent Line (Martin)

5.2 PUBLIC MEETING:

– 6:20 p.m. – Zoning By-Law Amendment – 2824 Waubuno Road (Van Leerzem)

5.3 PUBLIC MEETING:

– 6:30 p.m. – Zoning By-Law Amendment – 79 Courtright Line (Watson Timber Mart)

do uncil Meeting March 16, 2020

6 CORRESPONDENCE ITEMS

6.1 2020 Soil and Crop Tour – Sponsorship Request
6.2 Captain Kidd Days – Community Festival Request
6.3 Request for Reconsideration -Willing Host for Cannabis Stores
6.4 Concerns with Proposed Bio-Diesel Plant – Sombra
6.5 Mermaids & Mariners on the St. Clair Event Proposal – Brander Park

7. INFORMATION/CONSENT AGENDA ITEMS

7.1 Lambton Group Police Services Board Report
7.2 Lambton County News Release – Council Approves 2020 County Budget
7.3 St. Clair Region Conservation Authority- 48th Annual Sydenham River Canoe and Kayak Race
7.4 Lambton County Municipal Association Annual Meeting and Banquet – April 2, 2020
7.5 Lambton County Rural Game Protective Association Banquet-April 30, 2020
7.6 Coordinator of Operations’ (Works) Monthly Report
7.7 Coordinator or Operations’ (Water/Wastewater) Monthly Report

8. RECOMMENDATIONS OF COMMITTEES AND STAFF

8.1 Senior Planner’s Report – Zoning By-Law Amendment Agreement – 79 Courtright Line (Watson Timber Mart)

8.2 Senior Planner’s Report – Site Plan Amendment Agreement – 785 Petrolia Line (NOVA Chemicals – Corunna Site)

8.3 Planner’s Report – Zoning By-Law Amendment Agreement – 1832 Kent Line (Donald & Susan Martin)

8.4 Planner’s Report – Zoning By-Law Amendment Agreement – 2824 Waubuno Road (Derek & Jennifer Van Leerzem)

8.5 Clerk’s Report-ATV Operation on Township Roads

8.6 Deputy Clerk’s Report- Temporary Second Dwelling Agreement- 1933 Moore Line (Greg & Cathy Campbell)

8.7 Deputy Clerk’s Report – Temporary Use Agreement- 140 Bickford Line (Greenfield Energy Centre – Use of Terra Lands)

8.8 Deputy Treasurer’s Report- 2019 Council Remuneration & Expenses

8.9 Director of Public Works’ Report – Sanitary Back-up Concern – Response to Port Lambton Resident (4717 Indian Road)

8.10 Director of Public Works’ Report- St. Clair Township Water Demand Forecast – 2031

8.11 Director of Public Works’ Report – Ministry of Municipal Affair and Housing – Municipal Modernization Grant

8.12 Coordinator of Operations’ (Works) Report – Welcome Signs for Corunna and Port Lambton

8.13 Coordinator of Operations’ (Works) Report- Reflectivity Testing of Road Signs with Quote
8.14 Coordinator of Operations’ (Works) Report – Encroachment Agreement – Allingham Drain and NOVA Chemicals

, uncil Meeting rch 16, 2020

8.15 Coordinator of Operations’ (Water/Wastewater) Report – Compact Valve Maintenance Trailer

8.16 Coordinator of Operations’ (Water/Wastewater) Report – Port Lambton Lagoon Prescribed Bum

8.17 Director of Community Services’ Report – Emergency Services Building

9 BY-LAWS

9.1 By-Law 17 of 2020 – Confirming By-Law

9.2 By-Law 18 of 2020 – Zoning By-Law Amendment – Martin – 1832 Kent Line

9.3 By-Law 19 of 2020 – Zoning By-Law Amendment – Van Leerzem – 2824 Waubuno Road

9.4 By-Law 20 of 2020 – Zoning By-Law Amendment – Watson Timber Mart – 79 Courtright Line

9.5 By-Law 21 of 2020- Site Plan Agreement Amendment- NOVA Chemicals- 758 Petrolia Line

9.6 By-Law 22 of 2020 – Temporary Use Agreement – Greenfield Energy – 140 Bickford Line

9.7 By-Law 23 of 2020-Temporary Second Dwelling Agreement- Campbell – 1933 Moore Line

9.8 By-Law 24 of 2020 – Ontario Funding Agreement for Modernization of Services

9.9 By-Law 25 of 2020-To Remove B-L LA23730 from Lot 25, Plan 25M-18

1 . IN CAMERA SESSION

1 . COUNCILLORS’ REPORTS

1 . UPCOMING MEETINGS

12.1 Regular Council Meeting – Monday, April 6, 2020 at 3:00 p.m.

12.2 Regular Council Meeting – Monday, April 20, 2020 at 6:00 p.m.

12.3 Regular Council Meeting- Monday, May 6, 2020 at 6:00 p.m.

1 · . ADJOURNMENT
I

1. CALL TO ORDER

At the appointed time of 6:00 p.m., Mayor Arnold declared the meeting to order.

2 DECLARATION OF PECUNIARY INTEREST

None declared.
a.I NEW BUSINESS

uncil Meeting rch 16, 2020

Moved by S. Miller Seconded by P. Brown
Motion 1 Be it resolved that the following agenda items be TABLED while the Civic Centre and other Township buildings are closed to the public:

5.4 Delegation – Cheryl Simpson
5.5 Delegation -Tourism Sarnia-Lambton
6.3 Request for Reconsideration – Retail Cannabis Stores
8.5 Clerk Report – ATV Use on Municipal Roads
CARRIED

4 ADOPTION OF MINUTES

Moved by B. Myers Seconded by T. Kingston
4 11 Motion 2 Be it resolved that the Minutes from the Regular Council Session #5 held March 2, 2020 be received and accepted as printed.
CARRIED

Moved by B. Myers Seconded by T. Kingston
Motion 3 Be it resolved that the Minutes from the following committees and boards be accepted as printed:
1) Moore Museum Advisory Board Meeting – March 4, 2020
2) Brigden Library Board Meeting – January 23, 2020
3) Heritage St. Clair Committee Meeting – January 15, 2020
4) Lambton Group Police Services Board Meeting – December 18, 2019
CARRIED

5. DELEGATIONS/PRESENTATIONS
5J 6:10 p.m. – PUBLIC MEETING – Zoning By-law Amendment – 1832 Kent Line (Martin)

At the appointed time of 6:10 p.m., Mayor Arnold declared the public meeting to consider a zoning by-law amendment at the property known as 1832 Kent Line open.

In light of the COVID-19 epidemic, Mayor Arnold asked that comments be brief and concise. The application was a result of file B10/19 that was approved by Committee of Adjustment. It created a new lot to dispose of a dwelling surplus to the needs of a farm as a result of farm consolidation. Both the new and remnant lots meet the criteria established by the Township Zoning By-law 17 of 2003.

Seeing no member of the public wishing to speak in favour of or in opposition to the application, Mayor Arnold declared the public meeting closed and asked for any forthcoming motion.

Moved by S. Miller Seconded by P. Brown
Motion 4 Be it resolved that the Zoning By-Law Amendment Agreement – 1832 Kent Line report as submitted by Planner – Ezio Nadalin be received as information and that consideration be given to By-Law 18 of 2020 to approve the Zoning By-Law Amendment Agreement for Donald and Susan Martin.

CARRIED

5. 6:20 p.m. – PUBLIC MEETING – Zoning By-law Amendment – 2824 Waubuno Road (Van Leerzem)

At the appointed time of 6:20 pm, Mayor Arnold declared the public meeting to consider a zoning by-law amendment at the property known as 2824 Waubuno Road open.

The application was a result of approved application 811/19 which was approved by the Committee of Adjustment subject to this rezoning to comply with the

uncil Meeting rch 16, 2020

Provincial Policy Statement. Both the new lot and the remnant lot comply with the provisions of the Zoning By-law 17 of 2003 for their prospective zones.

Seeing no member of the public wishing to speak in favour of or in opposition to the application, Mayor Arnold declared the public meeting closed and asked for any forthcoming motion.

Moved by R. Atkins Seconded by P. Brown
Motion 5 Be it resolved that the Zoning By-Law Amendment Agreement – 2824 Waubuno Road report as submitted by Planner – Ezio Nadalin be received as information and that consideration be given to By-Law 19 of 2020 to approve the Zoning By-Law Amendment Agreement for Derek & Jennifer Van Leerzem.

CARRIED

5′ 6:30 p.m. – PUBLIC MEETING – Zoning By-law Amendment – 79 Courtright Line- Proposed Expansion of Watson,s Timber Mart

At the appointed time of 6:30 pm, Mayor Arnold declared the public meeting to consider a zoning by-law amendment at the property known as 79 Courtright Line open.

The application was for expansion of Watson Timber Mart on Courtright Line to the railroad tracks to the west. Currently, the land subject to the application is agricultural but, was often not tilled for crops. Senior Planner – Barry Uitvlugt opined the application meets the general intent of the Township Official Plan and the Provincial Policy Statement. Mr. Uitvlugt noted the expansion of Timber Mart, if approved, would be subject to site plan control where measures would be included to mitigate the impact of the expansion on abutting property owners.

Proponent John Dobson advised that the business continues to expand its footprint but, has run out of room on the current site.

Seeing no member of the public wishing to speak in favour of or in opposition to the application, Mayor Arnold declared the public meeting closed and asked for any forthcoming motion.

Moved by P. Brown Seconded by S. Miller
Motion 6 Be it resolved that the Zoning By-Law Amendment Agreement – 79 Courtright Line report as submitted by Senior Planner – Barry Uitvlugt be received as information and that consideration be given to By-Law 20 of 2020 to approve the Zoning By-Law Amendment Agreement for Watson Timber Mart.
CARRIED

5.4 TABLED Cheryl Simpson – Property Standard Concerns in St. Clair Township

5_15 TABLED Tourism Sarnia Lambton – Mark Perrin -Accommodation Tax
a CORRESPONDENCE
Moved by B. Myers Seconded by T. Kingston
Motion 7 Be it resolved that Council accept the following items of correspondence as per Council’s direction:

1. 2020 Soil and Crop Tour- Sponsorship Request
2. Captain Kidd days – Community Festival Request
3. Request for Reconsideration – Willing Host for Cannabis Stores
4. Concerns with Proposed Bio-diesel Plant- Sombra
5. Mermaids & Mariners on the St. Clair Event Proposal – Brander Park

q> uncil Meeting rvr rch 16, 2020

el-1 Moved by S. Miller Seconded by T. Kingston
Motion 8 Be it resolved that the Township sponsor the Ontario Soil and Crop Improvement Association (OSCIA) 2020 Soil and Crop Tour at a silver level in the amount of $1000.
CARRIED

6;.2 Moved by T. Kingston Seconded by B. Myers
Motion 9 Be it resolved that the annual Captain Kidd Days to be held July 31 – August 2, 2020 at Corunna Athletic Park be declared a Community Festival and that a refreshment tent be permitted subject to the Township Alcohol Management Policy.
CARRIED
6 TABLED BY MOTION 1

6 5 Moved by S. Miller Seconded by R. Atkins
Motion 10 Be it resolved that the request to host Mermaids and Mariners in Brander Park on July 4, 2020 be approved in principle subject to consultation and approval by staff and that it be considered a community festival, subject to the Township’s Alcohol Management Policy.
CARRIED

7 INFORMATION ITEMS

Moved by B. Myers Seconded by T. Kingston
Motion 11 Be it resolved that the following items be received as information and be dealt with as per Council’s instructions:

1. Lambton Group Police Services Board Report
2. Lambton County News Release – Council Approves 2020 County Budget
3. St. Clair Region Conservation Authority – 48th Annual Sydenham River
Canoe and Kayak Race
4. Lambton County Municipal Association Annual Meeting and Banquet­ April 2, 2020
5. Lambton County Rural Game Protective Association Banquet – April 30, 2020
6. Coordinator of Operations• (Works) Monthly Report
7. Coordinator of Operations• (Water/Wastewater) Monthly Report

CARRIED

RECOMMENDATIONS OF COMMITTEES AND STAFF

Senior Planner’s Report- Zoning By-Law Amendment Agreement – 79 Courtright Line (Watson Timber Mart)

Moved by B. Myers Seconded by T. Kingston
Motion 12 Be it resolved that the Zoning By-Law Amendment Agreement – 79 Courtright Line report as submitted by Senior Planner – Barry Uitvlugt be received as information and that consideration be given to By-Law 20 of 2020 to approve the Zoning By-Law Amendment Agreement for Watson Timber Mart.
CARRIED

8.2 Senior Planner’s Report – Site Plan Amendment Agreement – 785 Petrolia Line (NOVA Chemicals – Corunna Site)

Moved by T. Kingston Seconded by B. Myers
Motion 13 Be it resolved that the Site Plan Amendment Agreement – 785 Petrolia Line report as submitted by Senior Planner – Barry Uitvlugt be received as information and that consideration be given to By-Law 21 of 2020 to approve the Site Plan Amendment Agreement for NOVA Chemicals.

Gpuncil Meeting March 16, 2020

8 Planner’s Report – Zoning By-Law Amen dment Agreement – 1832 Kent Line (Donald & Susan Martin)

Moved by T. Kingston Seconded by B. Myers
Motion 14 Be it resolved that the Zoning By-Law Amendment Agreement – 1832 Kent Line report as submitted by Planner – Ezio Nadalin be received as information and that consideration be given to By-Law 18 of 2020 to approve the Zoning By-Law Amendment Agreement for Donald and Susan Martin.

CARRIED

8 Planner’s Report – Zoning By-Law Amendment Agreement – 2824 Waubuno Road (Derek & Jennifer Van Leerzem)

Moved by T. Kingston Seconded by B. Myers
Motion 15 Be it resolved that the Zoning By-Law Amendment Agreement – 2824 Waubuno Road report as submitted by Planner – Ezio Nadalin be received as information and that consideration be given to By-Law 19 of 2020 to approve the Zoning By-Law Amendment Agreement for Derek & Jennifer Van Leerzem.

CARRIED

8 Clerk’s Report-ATV Use on Township Roads

TABLED BY MOTION 1

8 Deputy Clerk’s Report – Temporary Second Dwelling Agreement-1933 Moore Line (Greg & Cathy Campbell)

Moved by S. Miller Seconded by P. Brown
Motion 16 Be it resolved that the Temporary Second Dwelling Agreement- 1933 Moore Line report as submitted by Acting Coordinator of Planning/Deputy Clerk – Caroline DeSchutter be received as information and that consideration be given to By-Law 23 of 2020 to approve the Temporary Second Dwelling Agreement for Greg & Cathy Campbell.
CARRIED

I
8. Deputy Clerk’s Report- Temporary Use Agreement – 140 Bickford Line (Greenfield Energy Centre – Use of Terra Lands)

Moved by R. Atkins Seconded by S. Miller
Motion 17 Be it resolved that the Temporary Use Agreement – 140 Bickford Line report as submitted by Acting Coordinator of Planning/Deputy Clerk – Caroline DeSchutter be received as information and that consideration be given to By-Law
22 of 2020 to approve the Temporary Use Agreement for Greenfield Energy Centre (Use of Terra Lands).
CARRIED

8.8 Deputy Treasurer’s Report – 2019 Council Remuneration & Expenses

Moved by B. Myers Seconded by S. Miller
Motion 18 Be it resolved that the 2019 Council Remuneration & Expenses report as submitted by Deputy Treasurer – George Lozon be received as information.

CARRIED

8.9 Director of Public Works’ Report – Sanitary Back-up Concern – Response to Port Lambton Resident (4717 Indian Road)

7

uncil Meeting rch 16, 2020

Moved by P. Brown Seconded by S. Miller
Motion 19 Be it resolved that the Sanitary Back-up Concern – Response to Port Lambton Resident report as submitted by Director of Public Works – Brian Black be received as information and that the letter included in the report be sent.

CARRIED

8,10 Director of Public Works’ Report – St. Clair Township Water Demand Forecast – 2031

Moved by S. Miller Seconded by P. Brown
Motion 20 Be it resolved that the St. Clair Township Water Demand Forecast – 2031 report as submitted by Director of Public Works – Brian Black be received as information and that Council approve the recommended water demand forecast of an incremental 20% for St. Clair Township by 2031 be submitted to LAWSS and be incorporated into the Water Master Plan.
CARRIED

8◄11 Director of Public Works’ Report – Ministry of Municipal Affairs and Housing Municipal Modernization Grant

Moved by P. Brown Seconded by S. Miller
Motion 21 Be it resolved that the Ministry of Municipal Affairs and Housing (MMAH) – Municipal Modernization Grant report as submitted by Director of Public Works – Brian Black be received as information and that consideration be given to By-Law 24 of 2020 to approve the terms & conditions of the MMAH Municipal Modernization Program grant related to the Water/Wastewater SCADA & Communications Study and that the Treasurer be authorized to sign the Municipal Modernization Transfer Payment Agreement on behalf of the Township.
CARRIED

8 2 Coordinator of Operations’ (Works) Report – Welcome Signs for Corunna and Port Lambton

Moved by S. Miller Seconded by R. Atkins
Motion 22 Be it resolved that the Welcome Signs for Corunna and Port Lambton report as submitted by Coordinator of Operations (Works) – Dave Neely be received as information.
CARRIED

Moved by P. Brown Seconded by T. Kingston
Motion 23 Be it resolved that Option “A” be selected for the Welcome to Corunna sign.
CARRIED

Moved by R. Atkins Seconded by B. Myers
Motion 24 Be it resolved that Option “A” be provisionally accepted for the Welcome to Port Lambton sign but, that staff be directed to prepare a report to show the impacts of having all signs the same size and to include each town’s date of establishment included.
CARRIED

8.13 Coordinator of Operations’ {Works) Reports – Reflectivity Testing of Road Signs with Quote

Moved by T. Kingston Seconded by B. Myers
Motion 25 Be it resolved that the Reflectivity Testing of Road Signs report as submitted by Coordinator of Operations (Works) – Dave Neely be received as information and that the Township procurement policy be waived for economic benefits, and that the quote from Advantage Data Collection be approved in the amount of $16,774.77 (including net HST) per year for the next 3 years of

uncil Meeting rch 16, 2020

inspection of sign reflectivity, to be paid each year from the operations ‘sign budget’.
CARRIED

81’14 Coordinator of Operations’ (Works) Report – Encroachment Agreement – Allingham Drain and NOVA Chemicals

Moved by S. Miller Seconded by R. Atkins
Motion 26 Be it resolved that the Encroachment Agreement – Allingham Drain and NOVA Chemicals report as submitted by Coordinator of Operations (Works)
– Dave Neely be received as information and that consideration be given to approve an encroachment agreement for the crossing of a two overhead hydro transmission lines and three telecom cables across the Allingham Drain, between St. Clair Township and Nova Chemicals Corporation and that the Mayor and Clerk be authorized to sign the agreement and other related documents.

CARRIED

8:’15 Coordinator of Operations’ (Water/Wastewater) Report – Compact Valve Maintenance Trailer

Moved by P. Brown Seconded by R. Atkins
Motion 27 Be it resolved that the Compact Valve Maintenance Trailer report as submitted by Coordinator of Operations (Water/Wastewater) – Chris Westbrook be received as information and that the purchase of a compact valve maintenance trailer, valve nut repair kit and AWWA nut set for the total amount of
$60,765.98 Net HST as submitted by WACHS Canada be accepted and approved.
CARRIED

8 6 Coordinator of Operations’ (Water/Wastewater) Report – Port Lambton Lagoon Prescribed Bum

Moved by T. Kingston Seconded by P. Brown
Motion 28 Be it resolved that the Port Lambton Lagoon Prescribed Burn report as submitted by Coordinator of Operations (Water/Wastewater) – Chris Westbrook be received as information and that the prescribed bum plan submitted by Wildfire Specialists Inc. for the Port Lambton Lagoons be accepted and approved.
CARRIED

8..17 Director of Community Services’ Report – Emergency Services Building

Moved by P. Brown Seconded by S. Miller
Motion 29 Be it resolved that the Emergency Services Building report as submitted by the Director of Community Services – Kendall Lindsay be received as information and that the windows, HVAC/Boiler system be replaced with new and roof access and parking lot issues be repaired. Financing for these items will be from the Facilities reserve of $390,000 and the remaining $100,000 be financed out of the Education and Environment fund.
CARRIED

9 · BY-LAWS:
I Moved by S. Miller Seconded by R. Atkins
Motion 30 Be it resolved that the following By-laws receive all three readings and
that the Mayor and Clerk be authorized to execute appurtenant agreements and be thereby passed:

9-,1 By-Law 17 of 2020 – Confirming By-Law
9. By-Law 18 of 2020 – Zoning By-Law Amendment – Martin – 1832 Kent Line

uncil Meeting rch 16, 2020

:
91 6
gr
98
1

By-Law 19 of 2020 – Zoning By-Law Amendment – Van Leerzem – 2824 Waubuno Road
By-Law 20 of 2020 – Zoning By-Law Amendment – Watson Timber Mart –
79 Courtright Line
By-Law 21 of 2020 – Site Plan Agreement Amendment – NOVA Chemicals
– 758 Petrolia Line
By-Law 22 of 2020 – Temporary Use Agreement – Greenfield Energy- 140 Bickford Line
By-Law 23 of 2020 – Temporary Second Dwelling Agreement – Campbell – 1933 Moore Line
By-Law 24 of 2020 – Ontario Funding Agreement for Modernization of
Services

9 9 By-Law 25 of 2020 – To Remove B-L LA23730 from Lot 25, Plan 25M-18

J. IN CAMERA SESSION
No in camera session was held.

CARRIED

1 . COUNCILLORS’ REPORTS:

Councillor Kingston

Councillor Kingston asked staff to contact Danbury Developments to advise that the emergency access from Spokane Blvd onto Birchbank Drive was under water and was not passable.

Mayor Arnold

Mayor Arnold noted upcoming meeting times may be impacted by the ongoing COVID-19 pandemic. He encouraged all to observe social distancing and isolation measures.

12, UPCOMING MEETINGS

12.1 Regular Council Meeting – Monday, April 6, 2020 at 3:00 p.m.
12.2 Regular Council Meeting – Monday, April 20, 2020 at 6:00 p.m.
1 .3 Regular Council Meeting – Monday, May 4, 2020 at 3:00 p.m.

Moved by S. Miller Seconded by T. Kingston
Motion 31 Be it resolved that all deputations for council meetings be suspended until all precautions for COVID-19 are removed and that regular Council meeting agendas only include time sensitive and urgent matters.
CARRIED

ADJOURNMENT

Seeing no other business to conduct, it was thereby moved:

Moved by B. Myers Seconded by R. Atkins
Motion 32 Be it resolved that the meeting do hereby adjourn.
CARRIED

The meeting was adjourned at 7:00 p.m.

Mayor – Steve Arnold •

Clerk